Operations Administrator

Department: Operations

Reports to: Business Manager

Responsibilities:

• Ensure that Emerald City spaces are clean, organized and functioning efficiently; make regular inspection walks
• Coordinate the maintenance and repair of ECT facilities with appropriate landlords and vendors; make small repairs personally when possible
• Coordinate the maintenance and repair of IT and equipment issues with outsourced IT company
• Act as the main point person for facility needs during Summer Camp
• Manage the stock of office and facility supplies; assist in supply orders and manage ink cartridge recycling
• Maintain the shared use of Emerald City storage spaces
• Assist in oversight and general maintenance of the company vehicle
• Maintain logs of company supply and equipment needs for budget planning
• Act as a facility liaison between ECT and all leased facilities
• Collect and distribute incoming mail and packages and take outgoing mail to mailbox
• Assist in workstation set-up for new employees
• Learn ECT record retention policies and maintain company records accordingly
• Evaluate current vendors and pricing; recommend new service contracts
• Assist in data entry and maintenance of human resource platforms including ADP and various benefits portals
• Assist in any administrative project(s), such as data entry, departmental research or departmental organization projects as time allows as assigned

Required Qualifications and Skills:

• This position requires standing, walking, bending, kneeling, stooping, crouching, crawling and climbing; must be able to walk and stand for extended periods, climb stairs, and lift at least 40lbs
• Basic knowledge of computers, programs and common IT issues
• Must possess a valid driver’s license with a clean driving record; able to drive a vehicle in Chicago
• Able to multi-task and adhere to deadlines while still responding to immediate company needs with tact, confidence, and humor
• Proficiency in Microsoft Office Suite (Excel, Outlook, and Word)
• High energy, positive, “can do” attitude, flexibility, teamwork and high degree of initiative

Compensation:

Compensation will be commensurate with experience and is competitive with prevailing compensation for similar positions within the non-profit performing arts industry. This position is part-time, non-exempt at 20-25 hours per week.

Emerald City Theatre provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

To apply: Send resume and cover letter to jobs@emeraldcitytheatre.com with “Operations Administrator” in the subject line.