Office Manager | Spudnik Press Cooperative
24 hours per week
Occasional evening & weekend hours required
The Administrative and Marketing Assistant provides broad administrative support for Spudnik Press programs. Acting as an office manager for the organization, they will be responsible for answering phones, mail, and e-mail communications, and responding to all basic inquiries. They will be the first point of contact for many of the people our organization supports, and will coordinate hourly reservations, private lessons, and client quotes and invoices. This position is also responsible for basic bookkeeping and acting as financial manager, they will record and code all income using accounting software, and assist with other accounting functions.
Supporting our educational programs, the Administrative & Marketing Assistant will act as a registrar, create and maintain online class listings and database inventory, create rosters, and distribute student surveys. Supporting our Studio Use & Membership programs, this position will process liability forms, equipment authorizations, and memberships.
As Marketing Assistant, this position will work closely with the Executive Director to implement marketing plans for all events, calls, and initiatives. They will maintain the organization’s website, including the online store, manage social media accounts, create online posts for events, news, and calls for artists, and coordinate targeted mail and e-mail campaigns as needed. They will compile and distribute frequent e-newsletters to constituents, members and donors.
On a daily basis, the Administrative & Marketing Assistant will balance responsibility across many programs. This is a fast-paced job that requires strong organization, time management, communication skills, and the capacity to quickly learn new processes. All staff share the responsibility of serving on various committees as needed, working with interns, and staffing exhibition openings and outreach events. The ideal candidate will be very familiar with printmaking processes in order to better serve our community.
Competencies that have been identified as essential for all staff at Spudnik Press include consistency and reliability, dedication
to community, and conceptual thinking. Staff are expected to bring passion and integrity to their work while enjoying the community of creative artists, makers, students, and teachers that contribute to Spudnik Press.
For more information about Spudnik Press Cooperative, please visit www.spudnikpress.org.
Key Skills & Qualifications:
- Strong work ethic; Driven, highly motivated, and productive
- Strong communication skills
- Excellent deadline-management and attention to detail
- Excellent customer service skills.
- Comfort using digital technology including databases, Microsoft Office, Adobe creative suite, Wordpress, and social media platforms.
- Previous office administration experience highly preferred.
- Familiarity with and appreciation for fine art print making required with hands-on experience making prints preferred.
- Shared office within high-energy print making studio
- Two full-time and four part-time staff