Office Manager / Bookkeeper

A conservation studio in Chicago is seeking an Office Manager/ Bookkeeper to join their team. The successful candidate will perform various accounting, production scheduling, human resource, and administrative tasks. This detail-oriented role requires excellent data entry, technology, and communication skills. The selected applicant is analytical, a problem solver, and can prioritize and manage their time. Bookkeeping knowledge is required with a minimum of three years’ experience in accounting, office administration, and/or production scheduling. A general interest in art conservation, art history, or fine art is preferred.

RESPONSIBILITIES:

• Review, enter, obtain approval, and pay all accounts payable transactions through QuickBooks
• Reconcile all credit card accounts and obtain supporting documentation to record them in QuickBooks
• Process customer invoices and receivables in QuickBooks
• Enter all detailed customer production orders and workflow into Wrike, our project management software
• Manage staff timecard submissions and PTO requests
• Maintain files, including personnel, financial, and other data, in digital record-keeping systems with accuracy and discretion
• Assist executive management during staff recruitment process. Once new employees are hired, implement onboarding processes, including new hire paperwork, background screenings, and benefit enrollment
• Maintain and update company policies, procedures, and training materials, and enforce company guidelines
• Maintain company software agreements and subscriptions
• Work with IT representatives to troubleshoot basic network issues
• Oversee third-party contracts and memberships with industry/trade partners
• Oversee educational programs and memberships for staff
• Prepare reporting and presentations as assigned
• Monitor shared company e-mail inboxes, including HR, recruiting, and billing inbox
• Manage office supply stock and equipment—order when necessary
• Provide ongoing administrative support to executive management
• Additional tasks, as assigned

QUALIFICATIONS:

• Bookkeeping knowledge is required
• A minimum of three years of experience in accounting, office administration, and/or production scheduling is required
• Demonstrated problem-solving and analytical skills
• Bachelor’s degree or equivalent experience is required
• Previous data entry experience working in QuickBooks and other Intuit platforms, Salesforce, and Wrike is strongly preferred. The ability to adapt to new software platforms is essential
• A high proficiency in Microsoft Excel is required. Experience with other Microsoft programs is preferred
• Must be comfortable working in a fast-paced team environment and managing shifting priorities. Willingness to adapt and take on new roles as needed is crucial
• Excellent writing skills, grammar, and syntax are required
• Must exhibit excellent communication, organizational, and time management skills and the ability to multi-task and work within strict deadlines
• Superior accuracy and attention to detail are required
• A general interest in art conservation, art history, or fine art is preferred

To apply:

Submit a cover letter and resume to recruiting@murkandco.com with “CAC, Job #7424” in the subject line.