Job Description Oversee all aspects of the building and facility upkeep, contracts and services. manage, maintain and install the permanent art collection of the club and all temporary art exhibitions, garden installations and Drawing Room artwork. Manage the registration of all loan agreements, condition reporting, insurance adjustments, shippers/transportation and schedule management. Manage the physical plant of the Club including the structure, HVAC, electrical, plumbing, IT, and landscaping. Manage all contracts, contractors and consultants in the areas of engineering, technology, security, phone service, extermination, art shipping and storage, conservation, framing and other vendors. Responsibilities Building Maintenance - Manage the Maintenance Person
- Schedule and oversee regular and annual maintenance of the building. Develop the annual budget for maintenance costs and future needs.
- Oversee landscaping, including watering of the garden and plants.
- Maintain multiple servers and network.
- Evaluate needs and solicit bids for building and facilities repairs and maintenance.
- Schedule inspections and tests of fire alarm, elevator and sprinklers.
- Work with the Maintenance Person to organize storage, upkeep building, and maintain high aesthetic standards of the grounds and physical plant.
- Ensure the facility complies with all building codes. Respond to code violations, obtain building permits, coordinate with the alderman's office/city hall in a timely manner.
- Manage internal hardware, software, and server. Oversee any outside technology consultants.
- Work with Executive Director to develop safety training and policy with regard to cyber attacks, emergency medical situations,
Art and Programming - Maintain a database and regularly record the condition of permanent collection.
- Organize shipping, receiving, storage, and insurance of works of art in the permanent collection and as needed for temporary exhibitions.
- Do condition reports on incoming loans.
- Install exhibitions. Schedule and oversee seasonal gallery staff as needed.
- Generate loan forms, pro forma invoices, and checklists for exhibitions.
- Arrange for gallery painting and building details as needed.
- Monitor temperature and humidity controls in galleries.
- Maintain stock of light bulbs, A/V equipment and cleaning and gallery supplies.
- Coordinate with outside appraisers, preparators, and other contractors as needed.
Committee Liaison - Work with the House Committee, specialist members of The Arts Club, and possible outside project managers to oversee major capital improvements.
- Plan House Committee meetings, including preparation and distribution of agendas and materials for meetings. Distribute meeting records to Committee members. Follow up on Committee recommendations.
Skills/Qualifications
- Minimum of 5 years of experience in an art handling capacity.
- Knowledge of Mac and PC laptops required;
- In-depth experience with automated audiovisual systems.
- Knowledge of building systems including HVAC, plumbing and electrical.
- Ability to solicit, interpret, and comply with vendor proposals and contracts.
- Strong organizational skills, along with self-motivation, attention to detail, and the ability to complete a project efficiently and with excellent results.
- Willingness to attend evening and weekend events as needed, as well as the capacity to be on call for off-hour emergencies.
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