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Executive Director, Part-time

Do you have a solid nonprofit background and a passion for visual arts and the equal placement of women’s art in the world? Then maybe Woman Made Gallery (WMG) is the place for you!

Woman Made Gallery in Pilsen, now in its 28th year, aims to cultivate, promote and support the work of female-identified artists by providing exhibition opportunities and public programs that invite discussion about what feminism means today. WMG welcomes the participation of people of all gender expressions and orientations as artists and program participants, members and supporters.

This is a part-time role, responsible for the successful leadership of the organization, which includes managing the gallery’s day-to-day operations to execute a schedule of nine shows per calendar year. The ED will have talents across marketing, fundraising, event planning and execution, managing two part-time staff, and developing strategic partnerships.

The Executive Director (ED) should be a dynamic leader, able to connect people to the WMG mission, generate support, and build community connections. The ED is also highly organized and exceptional at prioritizing and delegating. The role requires close collaboration with a working board. This is less a curatorial position, and more an opportunity to lead a community-based and mission-driven gallery. The ED will understand the need for and fully support WMG’s mission to expand women’s voices in the art world.

Applicants should fully understand the revenue model for WMG, which relies on fee-for-entry juried group exhibitions and membership fees, in addition to event revenue, grants, donations, and art sales. The ED will be responsible for maintaining the revenue model of WMG in alignment with the Board of Directors’ strategic direction.

Areas of responsibility:


  • Serve as the chief spokesperson for WMG; communicate the value of women’s contributions in the arts with a focus on diversity and the role the arts can serve in the pursuit of social justice
  • Identify opportunities for WMG to further its mission
  • Develop effective working relationships within the community to ensure support for the constituencies that WMG serves

Board Relationships and Volunteer Management

  • Foster effective teamwork between the Board, Executive Director and staff
  • Provide timely updates to the Board on new gallery events, sales, and external relations
  • Participate with the Board of Directors in developing annual strategic plan to guide the organization
  • Co-Chair the Programs Committee, working with Board members to create compelling call-for-entry juried group exhibitions and related programs
  • Effectively engage members, board, and other volunteers to help achieve the goals of the organization

Financial Management and Fundraising

  • Prepare and manage organization’s annual budget; monitor monthly cash flow
  • Manage contracted bookkeeper and their preparation of monthly revenue and expenditure report
  • Develop and execute annual revenue and fundraising plans
  • Coordinate Board of Directors’ giving; oversee annual appeals and other fundraising campaigns
  • Carry out individual donor meetings/solicitations; engage Board members in process
  • Identify new sources and steward existing funding from corporations, small businesses, foundations, and government
  • Manage grant applications and reporting

Exhibitions and Program Management

  • Implement exhibitions and programming that supports the strategic direction of WMG.
  • Manage exhibitions schedule of nine exhibition cycles per calendar year
  • Publicize calls in a timely manner; track entries and correspond with artists, jurors, and curators
  • Oversee staff and volunteers who install shows, receive, and return artwork
  • Maximize opportunities for WMG members to exhibit and sell their work
  • Seek sponsorships or philanthropic funds to support up to two annual invitational exhibitions

Operational Management

  • Oversee the efficient and effective day-to-day operation of the organization
  • Manage part-time gallery staff and volunteers for effective program delivery
  • Implement a performance management process for staff
  • Work with WMG's accountant and bookkeeper to ensure that WMG complies with payroll, taxation, and insurance requirements
  • Maintain WMG donor/member database; track and acknowledge donations and membership renewals

Event Management

  • With Board Members and Volunteers, plan and execute fundraising and friend-raising events with an eye towards maximizing revenue and exposure
  • Liaise with Literary Series curator(s) and other community groups to develop and execute gallery and off-site events related to exhibitions
  • Ensure adequate staff and volunteer support for execution of all WMG events

Applicant Qualifications:

The ideal candidate will be able to demonstrate:

  • A minimum of four years of nonprofit management experience with progressive responsibility
  • Experience working with a nonprofit Board of Directors
  • Excellent interpersonal, public speaking, and writing skills; an enthusiasm for building external relationships
  • Successful fundraising experience that includes the acquisition of gifts from individuals, foundations, and businesses/corporations
  • Existing personal connections within diverse arts communities in Chicago
  • Strong planning, financial management, and project management skills
  • Demonstrated ability to develop and maintain productive working relationships with board members, organizational members, donors, and staff
  • High proficiency in Microsoft Office, Google Apps, database management; excellent administrative skills
  • A love for and knowledge of the fine arts, and a strong belief in WMG’s mission to expand women’s voices in the art world
  • Flexibility, creativity, initiative, and innovation


  • $30,000 per year, salaried position
  • Part-time: 20-25 hours per week
  • The gallery is open Thursday-Friday 12-6 pm, Saturday-Sunday 12-4 pm, and by appointment. Executive Director may schedule staff to cover gallery hours as budget permits.
  • Evenings and weekend hours are required for regular Board meetings, gallery opening/closing receptions, and special events.

To apply, please send a resume and cover letter describing your interest and qualifications to: Please include "Executive Director" in the subject line of your email. For priority consideration, submit by 10/21/2019. Applications will be reviewed on a rolling basis until the position is filled. NO phone calls, please.

About Woman Made Gallery

Woman Made Gallery is a 501(c)(3) non-profit organization that supports, cultivates and promotes the diverse contributions of women in the arts through exhibitions and other programs that serve, educate and enrich the community. WMG produces 9 shows per year in its 1,000 square-foot gallery in Pilsen, as well as literary events, panel discussions, artist’s talks and other events that coincide with our exhibitions. More than 8,250 women artists have exhibited their work 425 exhibitions since WMG was established.

Contact Info:
No phone calls please
Job Type: Permanent
Location: Chicago/Pilsen