Chicago Artists Coalition helps people connect with opportunities including calls for artists, jobs, grants, and art advising


Part-time ,
submitted by
Kennon Reinard

Development Coordinator [Marwen]

Overview of Position:

Marwen seeks a passionate and innovative fundraiser who believes in the power of young people, community, and the arts to lead efforts for social change. The Development Coordinator serves as the lead project manager ensuring timely execution of fundraising activities and collaborations across the department, as well as the organization. Supporting the Director of Development, this role also works to establish a streamlined and highly functional development department through record keeping, gift processing, and policy making. The Development Coordinator will provide support to the Executive Director and Director of Development in logistics management and support for the Board of Directors. This position will begin as part-time and evolve into a full time role in 2021.

Development Operations

Serve as the primary manager of Marwen’s donor database, overseeing the strategic and pragmatic configuration of the database, and training all users as appropriateManage gift processing, gift and pledge entry, and timely acknowledgment of all contributionsGenerate high-level reports, including regular fundraising progress updates, board give/get analysis, appeal performance, etc.Collaborate with the Finance team to reconcile daily cash logs and reports, as well as maintain accurate records of outstanding balances and generate invoices as neededIn collaboration with the development department, create and implement a moves management system in Kindful, charting appropriate prospecting, cultivation, solicitation, and stewardship steps, particularly for high-priority prospectsPerform clerical and administrative tasks related to the department’s needs, supporting the Director of Development in ensuring department wide projects are executed efficiently

Events & Communications Management

In collaboration with the Manager of Donor Relations, support the development and implementation of a series of cultivation and fundraising eventsDevelop and manage event timelines, mapping out key milestones for solicitations and communications pieces, along with the night-of program and staffing planTrack and maintain event data including but not limited to guest lists, sponsorships, ticket sales, and fulfillment of sponsor benefitsCoordinate staff, volunteer, and community involvement for development events and activities Collaborate with the Manager of Development Communications & Grants to execute all Annual Fund appeals and communications projectsWork in collaboration with the communications, education, and finance team in the collection and management of various organizational data points, including but not limited to donor lists, program data, and finance reports

Board Management

For all board, honorary board, and committees:Collect, collate and, distribute materials and setup and strike meeting spacesManage trustee logistic communications including RSVPs, meeting reminders, group votes, and the collection of conflict of interest formsRecord, edit, and distribute minutes from all meetingsMaintain up-to-date rosters and trustee participation and attendance recordsHelp maintain updated trustee toolkits and manuals

The ideal candidate will have:

1-3 years experience at a nonprofit organization with preference for experience at organizations working in arts, culture, social justice, and education. Type of experience: Customer service, event planning, executive assistant and/or fundraising experience preferred, with a working knowledge of philanthropyPassion for or interest in the visual arts or youth development programsTechnical skills:Proficiency in Microsoft Word and Excel or Google Docs and SheetsDatabase management experience, preferably fundraising database Character and Values:Ability to communicate (verbally and in writing) effectively with staff, board, donors, and volunteersStrong organizational skills with the ability to work autonomously setting goals, establishing priorities, and achieving objectives Possess a high level of initiative, creativity, energy, flexibility, attention to detail, and resilienceMarwen is an equal opportunity employer committed to diversity and equity in the workplace. We strongly encourage those who reflect our communities to apply, including bilingual individuals, LGBTQI and/or BIPOC.

Compensation: The Development Coordinator position is beginning as a part-time role (20 hours per week) and will evolve into a full-time capacity in 2021. The starting salary for this position is $20,000, with a full time salary of $40,000.

Application: Please send a resume and cover letter to with the subject line “Development Coordinator.” The deadline for submissions is March 10, 2021.

About Marwen: Marwen educates and inspires young people. We provide year-round, out-of-school visual arts, college planning, and career development programs to students from nearly every neighborhood in Chicago.

Teaching artists and education staff utilize the tools of creative youth development to facilitate courses in a wide range of disciplines, including painting, drawing, sculpture, ceramics, photography, animation, fashion design, and mixed media. For more information, visit

Job Type: Permanent
Location: Chicago