FLSA STATUS: Exempt
Reporting to the chief financial officer (CFO), the Controller is a mission critical role in a complex organization with many programs. This leader will be responsible for oversight of all accounting and reporting activities. The Controller will be actively involved in working across administrative departments and with the Board of Trustee’s Audit Committee.
The Controller leads a team of 9 staff members including functional responsibility over accounting, financial reporting, accounts payable, accounts receivable and payroll. The Controller is responsible for maintaining sound financial policies and financial controls, manages internal and external audit processes for the Association and its retirement/pension plans, and coordinates all compliance, financial reporting and tax reporting activities. The Controller works closely with other departments within the organization to ensure appropriate finance and accounting procedures are followed and to support program services. Additionally, the Controller is responsible for compliance with banking, bond and insurance agreements of the Association.
PRINCIPAL DUTIES AND RESPONSIBILITIES
- Maintain and update effective accounting standards, policies, systems and internal controls that ensure the integrity of the financial statements, compliance with GAAP and other regulatory requirements and safeguard the assets of the CSO.
- Establish policies, procedures and direction for continuous improvement of financial operations, including increased use of technology as appropriate.
- Oversee accounting operations: treasury, cash receipts and disbursements, fixed assets and depreciation, payroll and general ledger maintenance. Review and approve entries prepared by direct reports. Direct all short-term treasury functions, including all wire/ach/check disbursements, receivables and investment of excess operating cash.
- Coordinate all audit activity, including interaction with external auditors, oversight of timely delivery and preparation monthly, quarterly and annual financial statements, plus other internal and external financial reports. Evaluate adequacy of and support for all footnote disclosures.
- Oversee accounting, audit, and tax functions for two defined benefit pension plans, two defined contribution plans, and one group welfare benefit plan.
- Oversee maintenance of short and long-term cash flow forecasting, which includes capital acquisitions, pension funding, interfund reconciliation, and funds transfer activity.
- Oversee preparation and filing of various tax returns (Forms 990, 990-T, AG990-IL and IL-990-T annual tax returns), compliance filings (W-2, W-2G, 1099s, 1042S) and other financial surveys.
- Direct and review annual bond compliance and related calculations and reporting.
- Manage budget for Finance and Accounting Departments.
- Attend Finance, Bond Oversight, Audit, Investment and Pension committee meetings. Regularly present at Audit Committee meetings.
- Manage external relationships with banks and insurance broker. Support cash management, debt portfolio, line of credit and credit card and purchase card arrangements and administer all business insurance coverage programs.
- Manage and develop direct reports and other Finance staff through ongoing evaluation and training.
- Remain current on accounting and tax compliance issues, including guest artist taxation and requirements related to tax treatment for Nonresident aliens (NRA).
- Serve as departmental liaison for internal task forces and work groups as needed.
- Other duties and special projects as assigned.
KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED
- Undergraduate degree in Accounting/Finance and CPA required; MBA a plus.
- Minimum 10 years of accounting and management experience; 5 years of extensive supervisory experience. Not-for-profit accounting knowledge and experience a strong preference.
- Extensive background in accounting and audit functions; Solid experience coordinating audit activities and managing reporting, accounts payable and receivable, general ledger, payroll, and accounting for investments
- Deep expertise in and experience with accounting and audit procedures and financial controls.
- Proficient in the use of technology including a deep understanding of and experience with general ledger systems; knowledge of Great Plains a plus.
- Commitment to recruiting, mentoring, training, and retaining a diverse team; the foresight and ability to delegate effectively
- Strong interpersonal and communication skills; experience in effectively communicating key data, including presentations to senior management, board or other outside partners
- 8. Ability and desire to translate complex financial concepts to individuals at all levels including finance and non-finance managers
- Report to the Vice President and Chief Financial Officer.
- Supervise Assistant Controller - Accounting Operations and Assistant Controller – Reporting & Systems.
- Contacts include: President, Vice Presidents, the Director of IT, the Director of Financial Planning and Analysis, other Finance Department staff, Orchestra members, auditors, bankers, insurance representatives, consultants, government agencies, CSO staff, Trustees, Board committee members and volunteers.
Pleasant office environment.
To apply for full-time, part-time or seasonal positions with the Chicago Symphony Orchestra Association:
Please email your cover letter and resume (PDF or Word attachments only) to firstname.lastname@example.org.
Please send your cover letter and resume to:
Chicago Symphony Orchestra Association
Human Resources Department
220 S. Michigan Avenue
Chicago, IL 60604
Please send your cover letter and resume to 312-294-3838.
The Chicago Symphony Orchestra Association is an Equal Opportunity employer which values and encourages a diverse workforce.