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Job

fullTime
Theater ,
submitted by
Dan Grycza

Controller

Reports to Director of Finance

In partnership with the Director of Finance, the Controller is responsible for accurate and timely monthly financial reporting; participation in annual budget process and budget tracking; and, preparation and oversight of annual audit and federal Form 990 schedules. The Controller ensures accurate general ledger information and assures compliance with generally accepting accounting principles.

Areas of Responsibility:

General Ledger and Accounting

• Provide general accounting services for the organization and oversee daily business operations

• Review month-end reconciliation of ticket sales

• Review month-end reconciliation for contributed income with development department

• Review month-end bank and investment reconciliations

• Maintain detail pledge receivable schedule

• Prepares a documented review of all journal entries, reconciliations, and schedules prepared by finance department staff

• Direct or perform month-end and year-end closings for general ledger, constantly reviewing procedures while eliminating inefficiencies

• Assist the Director of Finance in the preparation and analysis of monthly comprehensive and departmental financial statements

• Perform analytical procedures at month-end


Budget

• Working with senior management and individual departments, and in alignment with strategic initiatives, prepares annual budget worksheets & schedules

• Enter final budget into general ledger in detail by cost center and by month


Audit and Federal Form 990

• Prepare audit schedule for investment roll forward and allocate by restricted Funds

• Prepare audit schedule for prepaid insurance schedules

• Prepare “Other Prepaid” accounts schedule

• Assist with the year-end audit, including worksheets and schedules as outlined by an independent accounting firm

• Prepare and maintain schedules for annual Form 990 tax return

• Prepare annual financial statements and footnotes for audit, state and federal filings


Accounts Payable, Payroll and Other Disbursements

• Monitor short term cash needs, complete wire transfers to cover weekly disbursements

• Provide backup assistance for weekly payroll preparation, including new employee set-up and review all payroll tax filings and oversee the set-up and maintenance of personnel files, reviewing for completeness and integrity


Risk Management, Compliance and Other Reporting

• Ensure compliance with financial control procedures

• Prepare quarterly and annual debt compliance reports; keep Executive Director apprised of any potential for noncompliance

• In partnership with the Advancement team, prepare corporate, foundation and government grant reports and other outside requests for financial information

• Ensures compliance with all purpose and time restricted contributions, including temporarily restricted endowment accounts

• Complete annual Theatre Communications Group fiscal survey, annual Cultural Date Project/Data


Arts fiscal survey

• Secure and monitor insurance products, including employee health & welfare benefits, general & property liability, and board & employee practices

• Working with our outside consultants, prepare financial data for annual commercial insurance renewals for approval by the Finance Committee

• When necessary, assist with requests for certificates of insurance and make general liability claims


Financial Oversight

• Responsible for financial oversight and integrity of the records and transactions including general ledger, accounts payable, accounts receivable and payroll processing

• Implement appropriate internal controls over accounting processes in order to safeguard the assets of the Theater; ensure adherence to all fiscal policies set forth by state and federal law, the by-laws of the Theater; and additional requirements of the finance and audit committees

• Assist with renegotiation of line of credit to ensure adequate cash flow for Theater operations

• Maintain company relationships with banks, accountants, investment consultants etc.

• Manage all banking relationships, including operating accounts, debt reserve accounts, short-term investments, and loans

• Manage lease agreements and contracts. Assist Director of Finance with renewals.


Other

• Prepare regular financial reports in various formats for the Executive Director, the finance and audit committees, and the board of directors, including balance sheet (statement of financial position), income statements and cash flow projections

• Maintain monthly schedules of licenses, fees, and taxes to track timing and spending

• Review monthly filing of sales tax returns

• Provides support for audit and finance committees

• Assist Director of Finance with negotiation and oversight of financing for special projects


Professional requirements

• Undergraduate or master’s degree in accounting

• CPA preferred

• Knowledge on non-profit accounting required

• Minimum of 3 years in similar position

• Strong technical skills and experience with a Windows-based computer environment, including QuickBooks. Excellent Excel skills. Proficient in PowerPoint.

• Excellent communication and presentation skills


How to Apply

Chicago Shakespeare is committed to building diversity and inclusion onstage and throughout the organization. We especially encourage individuals from underrepresented groups to apply. Please send cover letter and resume. To apply please visit https://bit.ly/3bSCHUK


About Chicago Shakespeare Theater

A leading international theater company and recipient of the Tony Award for Outstanding Regional Theatre, Chicago Shakespeare Theater’s year-round season offers a vibrant array of classics, musicals, new works, and family programs for 225,000 audience members annually. The Theater is Chicago’s leading international presenter and, through its education efforts, has impacted the learning of over 2 million students. The opening of The Yard at Chicago Shakespeare, with its innovative design that changed the shape of theater architecture, together with the Jentes Family Courtyard Theater and the Thoma Theater Upstairs, positions Chicago Shakespeare as the city’s most versatile performing arts center.

Job Type: Permanent
Location: Chicago