Administrative and Development Assistant - Chicago Humanities

ORGANIZATION

Chicago Humanities connects people to the ideas that shape and define us and promotes the lifelong exploration of what it means to be human. Chicago Humanities fosters curiosity, celebrates creativity, explores the boundaries of contemporary knowledge and culture, and challenges us to see ourselves and the world anew. Collaborating with nearly 40 of Chicago’s major cultural and educational institutions, Chicago Humanities produces over 100 events annually and partners with nearly 40 venues around Chicago, as well as stewards a vibrant online home for the humanities. Chicago Humanities has an international reputation for innovation and creativity, featuring an exceptional roster of writers, scholars, performers, and visual artists in its programs and online.

POSITION OVERVIEW

Chicago Humanities seeks a reliable and detail-oriented Part-Time Administrative & Development Assistant to support essential administrative and development functions. This position will report to our Associate Director of People and Culture but will support projects across multiple teams. This role plays a key part in ensuring smooth day-to-day office operations as well as accurate fundraising and finance data management.

JOB RESPONSIBILITIES

Office Administrative Support

• Order and maintain supplies for the office and kitchen
• Support HR in projects such as posting job openings, workstation set up, planning staff celebrations/meals, etc.
• Assist with basic IT needs, including troubleshooting common issues, and managing computer inventory

Development Support

• Print and mail donor acknowledgements, pledge reminders, renewal letters, and other ad hoc mailings
• Enter gifts and pledges accurately into Tessitura
• Prepare and deposit checks in a timely and secure manner
• Provide development with pre- and post-event assistance, including packing and unpacking materials

Finance Support

• Scan and upload checks and related documents into the correct folders
• Assist with logging checks received and preparing deposits
• Maintain a simple deposit log (date received, payer, amount, purpose)
• Ensure check documentation is properly organized for tracking and reporting

• Support with pulling documentation as needed for internal review or external requests

QUALIFICATIONS

• Strong attention to detail and organizational skills
• Comfort with data entry and administrative systems (experience with Tessitura and/or QuickBooks Online is preferred)
• Ability to manage multiple tasks and meet deadlines
• Demonstrated ability to handle sensitive financial data securely; uncompromising integrity and discretion
• Dependable, proactive, and able to work both independently and collaboratively
• Basic comfort with office technology and willingness to assist with IT and software-related tasks
• Interest in the arts, humanities, or nonprofit work a plus

WORK LOCATION

Chicago Humanities maintains a collaborative and congenial environment. We work in a hybrid model, requiring in-person Tuesdays - Thursdays at our River North office. Mondays and Fridays allow remote work; exceptions might occur based on organizational and/or departmental needs. While working remotely, you can access a laptop computer and a $50 per month stipend to offset home internet and personal phone expenses.

COMPENSATION AND HOURS

This is a part-time position that pays $25/hr for 25 hours per week. This position will require 9am-5pm hours Tuesdays - Thursdays, with some work remotely at other times depending on need and availability.

COMMITMENT TO DIVERSITY, EQUITY, ACCESS, AND INCLUSION

Chicago Humanities is committed to providing a diverse, equitable, accessible, and inclusive workplace where all employees and volunteers, whatever their gender, race, religion, ethnicity, national origin, age, sexual orientation or identity, education, or disability, feel valued and respected. We are committed to a nondiscriminatory approach and provide equal employment and advancement opportunities in our departments, programs, and policies. We respect and value diverse life experiences and heritages and ensure that all voices are valued and heard.

TO APPLY

Please submit your application here, including resume and cover letter (please submit as PDFs). Applications are due by Friday, February 6, 2025.

If you need any accommodations completing this application, please email our Associate Director of People and Culture, John Rooney at jrooney@chicagohumanities.org.