Technical Coordinator, Production
Title: Technical Coordinator, Production
Reports to: Manager, Production
Supervises: N/A - growth potential to supervise seasonal van crew and/or AV technicians
Classification: Full-time, exempt, member of Audience Experience department
The Chicago Humanities Festival connects people to the ideas that shape and define us, and promotes the lifelong exploration of what it means to be human. CHF fosters curiosity, celebrates creativity, explores the boundaries of contemporary knowledge and culture, and challenges us to see ourselves and the world anew. Collaborating with nearly 40 of Chicago’s major cultural and educational institutions, CHF produces over 100 events annually and partners with nearly 40 venues around Chicago annually, as well as stewards a vibrant online home for the humanities. CHF has an international reputation for innovation and creativity, featuring an exceptional roster of writers, scholars, performers, and visual artists in its programs and online.
The role of Technical Coordinator calls for a tech-savvy, creative, conscientious, and energetic individual who can successfully collaborate with the production team and additional Festival staff to produce events and performances in nearly 40 venues all year-round. CHF is looking for a uniquely talented individual with interest and experience in all forms of production technology in public programming and performing arts. This person will collaborate with the Production Manager to process and execute tech riders and questions from contracted performers and presenters, implement production technology in CHF events, and develop creative solutions to increase the production value at CHF events.
Qualified candidates must be detail oriented, have experience in production operations and technical work, and be able to lift and move 50+ pounds. Experience in electrics, sound, and projection is preferred. They may also assist with administrative and production management responsibilities as assigned.
This is a new position at CHF and, as such, we are hoping to find a candidate who is flexible and willing to provide feedback and develop this role to its full potential alongside us.
- Assist in the coordination and implementation of lighting, sound, and video design related to festival events.
- Assist with the scheduling of load-in and load-out details at events including coordinating CHF front of house and production equipment and materials sent to and picked up from all venues.
- Support the production and programming teams in producing CHF’s year-round schedule of programs and technical rehearsals from idea conception to event execution.
- Work with Production Manager to ensure that venue technical capabilities meet CHF standards and event requirements, and outsourcing from external vendors when necessary.
- Work with collaborating venue staff to ensure communications amongst all participating parties.
- Collaborate with the Production Manager in hiring, scheduling, contracting, and training seasonal stage managers, AV technicians, production assistants, and production interns.
- Support the assembly and distribution of venue materials and equipment.
- Manage inventory and maintenance of CHF Production equipment (including mics, speakers, and some lighting) as well as advise on future capital purchases for production equipment.
- Assist the Production Coordinator in the creation of event preparation materials including venue one sheet, run of show, and tech sheet documents.
- Support accessible service providers such as captioners and audio describers, aiding their tech set up and troubleshooting.
- Due to the nature of our work, all staff should have the ability and flexibility to work evening hours and weekend days.
- Other departmental duties as assigned.
- 3+ years’ experience working in technical event production: festival, theater, music, or related fields.
- Excellent knowledge of production audio, with knowledge of production/theatrical/event lighting and projection.
- Experience reading and interpreting technical riders.
- A highly-organized, team player, able to multi-task with several projects simultaneously in a fast-paced, mission-driven, collaborative environment.
- Grace under pressure, flexibility, resourcefulness, and assertiveness in problem solving.
- A professional demeanor, excellent communication skills.
- Ability to work simultaneously on short and long term projects.
- Solid computer, data entry, and systems management experience (Airtable, Google Suite, Microsoft Office Suite, Adobe Creative Suite a plus).
- Ability to work collaboratively and effectively with colleagues across various departments and with external partners and vendors.
- Proficiency on both Macintosh and PC computer environments.
- Additional experience in digital production (OBS/Wirecast/Zoom Webinar, etc) a plus.
- Ability to work evenings and weekends per our event schedule.
This is a full-time position with a salary range of $45,000 - $50,000 based on qualifications and experience. Benefits include health, dental, and vision insurance, 403b retirement plan, a commuter spending plan, flexible working hours, paid time off, paid volunteer days, remote work opportunities, a parental leave plan, and more.
Work Location and COVID-19 Policies
As part of our commitment to providing a healthy and safe workplace, CHF is requiring employees to provide proof that they are vaccinated against COVID-19 within the first week of employment. If a vaccination is not possible, a request for a medical or religious exemption can be made with Human Resources.
As is true of our entire staff, this role will begin working remotely, outside of necessary event preparations in the office, until we officially return to our Chicago office in 2022. While working remotely, you will have access to a laptop computer and a $25 per pay period ($50/month) stipend to offset home internet and personal phone expenses.
Commitment to Diversity, Equity, and Inclusion
The Festival is committed to providing a diverse, equitable and inclusive workplace, where all employees and volunteers, whatever their gender, race, religion, ethnicity, national origin, age, sexual orientation or identity, education or disability, feels valued and respected. We are committed to a nondiscriminatory approach and provide equal opportunity for employment and advancement in all of our departments, programs, and policies. We respect and value diverse life experiences and heritages and ensure that all voices are valued and heard.
Email the following materials to Claire Haupt, Production Manager at firstname.lastname@example.org:
- Cover letter
- Contact information for 2-3 professional references
- Portfolio, website, supplemental materials, or compilation of links detailing event production work not required, but encouraged if available.
We’ll continue to accept applications until the position is filled, but we ask that applications are submitted by Friday, February 4, 2022.
Candidates who are selected for an interview will be notified via email.
Thank you! We look forward to reviewing your materials.
Email applications only to appropriate email inbox. No phone calls or personal emails please.
The Chicago Humanities Festival is an Equal Opportunity Employer