Registrar & Office Manager
Restoration Division, LLC, located in Chicago, has been providing fine art conservation services to the professional community since 2004. Our clients include museums, galleries, insurance companies, and private collectors. We specialize in the conservation of both traditional and contemporary paintings, works on paper, photographs, documents, Asian screens and scrolls, sculptures, antique frames, and textiles.
The studio is currently seeking a candidate with a Bachelors or Masters Degree in art history, arts administration, museum studies, or another related field. A minimum of two (2) years of experience in collection management is highly desired. The Registrar & Office Manager will be the main point of contact for all client communication and run the day-to-day business operations. Our ideal candidate will be self-directed and detail-focused. In addition to client communications, main duties involve working with the Director/Senior Conservator to write condition reports and treatment proposals; photographing and cataloging of incoming artworks; and physical handling and storage maintenance of artworks. The Registrar & Office Manager will also be in charge of sending invoices through Square and following up with delinquent payments. The position requires maintaining and building relationships with current and potential clients, as well as management of marketing efforts and social media posts. Additionally, this position involves occasionally acting as courier for incoming and outgoing artworks.
In conjunction with the Senior Conservator, coordinate project deadlines, oversee day-to-day office operations, and manage appointments.
Catalog and photograph high volumes of a wide variety of artworks, including paintings, works on paper, three-dimensional objects, and textiles.
Examine artworks, write condition reports, and review with clients suggested conservation treatments and estimates.
Monitor and maintain storage spaces according to accepted collections management practices.
Using Square, generate invoices for completed treatments, and track incoming and delinquent payments.
Negotiate with outside vendors, such as framers and outside conservators, for quotes and proposals.
Maintain and update studio inventory records using custom database.
Coordinate all aspects of the receipt and dispersal of incoming and outgoing artworks.
Build and maintain relationships with existing and potential clients, both locally and nationally.
Promote the studio at on-site client visits, art fairs, and other related events.Assist in everyday errands for the Director and conservation team as needed.
Bachelors or Masters Degree in art history, arts administration, museum studies, or another related field.
A minimum of two (2) years of experience in collection management is highly desired.
Prior experience with art conservation and framing is a plus.
Demonstrated knowledge of proper art handling.
Some experience with photography.
Excellent written, verbal, and interpersonal skills to communicate with a wide variety of clients and vendors.
Ability to supervise schedules and deadlines.
Should be familiar with Square, databases, Word processing, and various social media platforms.
Ability to work independently and as part of a team.
Exercise discretion, initiative, and judgement.
High attention to detail.
Ability to lift up to 50 lbs and climb step stools/ladders.
A valid US driver's license is required.
Other Notable DetailsThe position of Registrar and Office Manager is a Freelance 1099 position. A training period will be in place at the start of employment. The training period will depend on the candidate.
All resumes should be sent to email@example.com. Please, no calls.