Chicago Artists Coalition helps people connect with opportunities including calls for artists, jobs, grants, and art advising


Full-time ,
submitted by
Sibylle Friche

Registrar - DOCUMENT Gallery

DOCUMENT Gallery in Chicago, IL is seeking an experienced, motivated, full-time registrar to join our team starting June 2021. Salary commensurate with experience.

Responsibilities include:

  • Obtain shipping quotes, organize and oversee local, domestic and international shipments
  • Arrange for safe and timely delivery of client purchases
  • Maintain and organize physical inventory at the gallery
  • Enter, manage and update all inventory records in our database and organize digital files
  • Write consignments, loan agreements and Certificates of Authenticity
  • Manage and coordinate schedules and transport for installation of exhibitions, art fairs and loans
  • Prepare and pack artworks for shipments
  • Receive and Release shipments
  • Maintain and update website and digital photographic archive
  • General assistance in daily operations of the gallery and when the Owner and Director are traveling.


  • Minimum of 2 years experience as gallery assistant, registrar or related field
  • Experience in handling and installing artworks, and organizing art shipments
  • Demonstrated interest in the contemporary art world at large
  • Attention to detail, strong organizational skills, ability to prioritize, multitask, and work as part of a small team.
  • Ability to create clear and organized schedules
  • Friendly, positive and professional manner


  • Proficiency with Adobe Suite, Mac and Google Suite
  • Understanding of industry best practices for the handling, packing, shipping, and conservation of contemporary art
  • Excellent phone and email demeanor and customer service
  • Strong ability to prioritize, meet deadlines, and create clear and organized schedules.

To apply for this position send your resume, cover letter and two references to Sibylle Friche:

Contact Info:
Sibylle Friche
Job Type: Permanent
Location: Chicago, IL