Chicago Artists Coalition helps people connect with opportunities including calls for artists, jobs, grants, and art advising


Full-time ,
submitted by
Ana Lapaj


The Regional Coordinator will report to the Regional Director and Specialist, Vice President in Chicago to organize all aspects of the region’s client and business development activities, including providing administrative, financial or logistical support as required. This role is both internally and externally facing.

Duties and Responsibilities

  • Manage phone calls and correspondence
  • Schedule client meetings, appointments and events for the Regional Director, and visiting Specialists when applicable
  • Maintain calendar, prepare correspondence, make travel arrangements and process expense reports for the Regional Director
  • Coordinate client transactions for the region’s clients with the relevant Phillips departments worldwide, including:
  • Client contract preparation
  • Provide lists of property for estimation
  • Visit client sites to photograph or tag property as needed
  • Coordinate the shipping of auction and private sale property with the sale administrators/shipping team/warehouse, liaising as necessary with the sale administrators and client accounting to ensure accurate post-sale and settlement processes
  • Manage payment of invoices
  • Assist clients with the bidding, payment and shipment process for purchases at Phillips auctions worldwide
  • Coordinate client strategy reviews with Client Strategy in collaboration with the Regional Director
  • Research client leads
  • Add info to CDS and mine client data; coordinating calendars, general office administration, organizing shipping, and event management.
  • Submit timely reports and prepare presentations/proposals as assigned
  • Work closely with other departments in the organization and external organizations and individuals
  • Work at special events as required

Professional Skills and Experience

  • Strong proficiency in Microsoft Office Software (Excel, Outlook, Word and PowerPoint), required
  • A minimum of 2-3 year’s work experience in a similar role, preferred
  • Familiarity with database management

Education and Training

  • Art History background desirable
  • Bachelor’s degree, required

Personal Attributes

  • Ability to communicate in a professional manner with a wide variety of people including written and verbal communication
  • Excellent time management skills with the ability to work under pressure and prioritize to meet strict deadlines
  • Ability to work individually on own initiative and as part of a team
  • Ability to deal effectively and efficiently with multiple tasks
  • Proactive with Excellent organization skills
  • Meticulous attention to detail
  • Ability to work professionally and collaboratively with all other areas within the business
  • Ability to handle confidential information discreetly and responsibly
  • Ability to learn Phillips’ internal programs, systems and software

Working Conditions

The following are subject to all applicable health advisories:

  • The duties will be performed remotely, with some client site visits and event attendance
  • The candidate must be flexible with regard to work schedules and weekend hours and be willing to work at all events
  • The position may require travel for specific tasks and projects

Please submit your resume and cover letter to Please use the subject header "Regional Coordinator, Chicago-Midwest". Please be advised: due to the high volume of applicants, we are only able to contact those candidates whose skills and backgrounds best fit the needs of the open position. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

Job Type: Permanent
Location: Chicago