Chicago Artists Coalition helps people connect with opportunities including calls for artists, jobs, grants, and art advising


Arts administration ,
submitted by
Ivonne Cruz

Program Coordinator Community Schools


The Program Coordinator is a grant-funded position and reports to the Program Manager (as assigned), Director of School Partnerships, and Principal in designated school. The Coordinator is responsible for supporting the growth and development of a partnership between the College, teachers, community members, students and parents in offering extended day and after school programs and services to the meet the needs of the community.



• Provide administrative oversight for the project at the school level, including basic and routine office protocols in order to oversee all extended-day program operations, such as:

o Oversee the coordination of site-based programs, including supporting the contractual and part-time staff that conduct work in extended day/ summer program.

o Oversee all aspects of the student registration and enrollment process and maintain student records and data entry.

o Accurate input of program data into the City Span system in a timely manner-on a weekly base

o Recruit and communicate regularly with parents and community partners in order to maximize participation to achieve enrollment targets

o Assist Program Manager to schedule program classes seasonally

o Create program flyers and registration forms, distribute them to students and parents, and connect with families about the programs

o Keep track of staff attendance timesheets

o Keeping accurate documentation of hours worked and absences

o Create, manage and implement program communications via website, school bulletin boards, etc.,

o Attend orientation , staff meetings, and professional development as required (Site Coordinator Monthly meeting)

o Fulfill all administrative requirements, including tracking daily student attendance, snacks, and student progress in accordance with grant requirements

o Maintain compliance folder

Program Development and Delivery

o Work with program manager to develop program offerings that reflect student interests and create unique extended-school day learning opportunities.

o Coordinate staff schedule and appropriate learning spaces for all programs

o Responsible for maintaining inventory of all equipment and supplies

o Collaboratively work with the school administration, teachers and community members

o Communicate with school counselors, classroom teachers, school nurses, and special educators to address student accommodations for IEPs, 504s, and other special plans

o Work with the program manager to develop and lead School Advisory Committee, a team that can include administrators, teachers, parents, community members and students, and helps guide programming at the individual site

o Perform other related duties and/or responsibilities as assigned or required

Family Engagement

o Engage families in the afterschool experience and positive development of their children through special family events, workshops, and support meetings for students

o Be responsible for program discipline and contacting parents immediately when necessary. Keep accurate records of all parent and student contact


• Associate degree in Education or related field.

• Minimum of two years’ experience working with schools, community-based organizations and/or arts partnerships.

• Experience working with low-income students with demonstrated sensitivity to multicultural needs and characteristics of this targeted population.

• Experience working in a public-school setting and understanding of school culture.

• Experience in or understanding of the delivery of "out of school time" programs.

• Experience in designing, managing or implementing academic projects/programs for low income and first-generation college students and their families.

• Good organizational and multi-tasking skills.

• Excellent written and verbal communication skills, including interpersonal and relationship building skills.

• Ability to troubleshoot quickly and maintain flexibility to accommodate last minute changes when they arise.

• Computer literacy in Microsoft Office and database software.

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee and is subject to change based on the needs of the department and/or college.

Job Type: Permanent
Location: Chicago