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Production Coordinator, Classical - Ravinia Festival

Ravinia Festival is seeking a Production Coordinator whose main focus will be the classical music concerts presented during the 2020 summer season between June and mid-September. The position is part-time beginning mid-May and full-time June through mid-September. Employees are required to sign a confidentiality agreement. There are no technical/on-stage aspects to this position.

Reports to Artistic Producer

Works closely with Artistic Producer, Production Manager, Associate Producer, and Operations Manager


• Manage day-to-day backstage operations and oversee Production Assistants, day schedules, transportation, and dressing room hospitality.

• Liaise with the Chicago Symphony Orchestra personnel managers during their residency with Artistic Producer and Associate Producer.

• Share classical Concert Duty, including artists’ pre-concert and post-concert commitments, with Artistic Producer and Associate Producer, and serve as day-of-venue contact for artists.

• Hire, train and manage Production Assistants and Assistant Production Coordinators with Operations Manager.

• Create weekly Production Assistant and Assistant Production Coordinator work schedules with Operations Manager.

• Maintain master production schedule and production department inventory with Operations Manager.

• Coordinate classical artists’ transportation and hospitality needs.

• Coordinates with the gift shop to sell artist merchandise and facilitate CD signings with Associate Producer.

• Coordinate piano deliveries, moves and tunings.

• Assign dressing rooms for classical concerts and oversee classical artist hospitality.

• Oversee timely creation of classical artists’ arrival packets.

• Oversee classical artists’ backstage guest list.

• Handle petty cash and charge card statements and pay invoices as necessary.

• Participate in production meetings and communicate with artistic, production and technical staff, as well as artists, to ensure proper dissemination of information.

• Arrange for artist doctors as needed.

Ideal candidates will have:

• Familiarity with classical music

• Excellent verbal and written communication skills

• Creative problem solving and strong organizational skills

• Superior interpersonal skills

• Great attention to detail

• The ability to multi-task in a fast-paced environment

• Experience supervising staff

• Ability to work outside of normal business hours - this position involves extensive evening and weekend hours, seven days a week

• Familiarity with Excel

• Reliable transportation to and from the festival.

• Clean driving record.


Wage commensurate with experience. Free attendance at all concerts. Some meals provided. Cell phone reimbursement.

Qualified applicants should apply online at and are required to provide a cover letter, resume, and a current copy of their driving record. All hiring is conditional on receiving an approved background check. Please no phone calls or emails.

Application deadline is April 15, 2020.

**Driving records are generally available at your local Secretary of State or DMV office.

Contact Info:
Heather Haigh
Job Type: Freelance/Contract/Temp
Location: Highland Park, IL