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Full-time ,
submitted by
Saloni Dar

Production Coordinator

Title: Production Coordinator
Reports to: Associate Director, Production
Classification: Full-time, exempt, member of
Audience Experience department

About the Chicago Humanities Festival

The Chicago Humanities Festival is a non-profit year-round festival of conversations, performances, and experiences. In our history, we have produced more than 140 programs annually, reaching a live audience of nearly 50,000 adults and 12,000 youth. We have presented over 3,000 outstanding speakers, including: 10 Nobel Laureates; 73 Pulitzer Prize winners; 56 MacArthur “Genius” Fellows; 34 Academy Award, Tony, and Grammy winners; and 18 James Beard Award winners. Our dedicated YouTube channel has had over 4.4 million views. Additional information is available at In response to the pandemic in 2020, CHF pivoted to hosting events virtually on our YouTube and Zoom platforms. In 2021, we will host around 60 events virtually, while planning for a return to in-person gatherings later this year.

Position Description:

The Production Coordinator works closely with the Production and Programming teams to produce all virtual and in-person programs and events. Duties include communicating with artists, presenters, partners, venues, vendors, and the like; determining technical requirements; confirming and augmenting requirements as needed; and tracking information in CHF’s Airtable database to ensure all details are met during the Festival.

Job Responsibilities:

  • Work with collaborating venue staff to ensure communications amongst all participating parties.
  • Support initiatives in programming and production including upgrades to equipment, staging, and technology.
  • Assist with the scheduling of load-in and load-out details at events including coordinating CHF front of house and production equipment and materials sent to and picked up from all venues.
  • Create event preparation materials including venue one sheet, run of show, and tech sheet documents.
  • During events, serve as a CHF point person, supporting seasonal teams, and reporting directly to manager or director on site.
  • Support accessible service providers, including tech set up and troubleshooting.
  • Aid in the scheduling of venue site visits for full-time and seasonal staff and volunteers.
  • Other departmental duties as assigned.


  • 2+ years experience in event planning and production. Previous festival work a plus.
  • Tech-savvy with some experience with database and system management tools (Microsoft Office Suite, Google Suite, Airtable) and design tools (Adobe Creative Suite, Canva).
  • Familiarity with both Mac and PC computer environments.
  • Experience with video conferencing platforms (Zoom, Google Meet) and virtual broadcast software (Wirecast, OBS) a plus.
  • Grace under pressure, flexibility, resourcefulness, and assertiveness in problem solving.
  • Ability to work simultaneously on short and long term projects.
  • Ability to work collaboratively and effectively with colleagues across various departments.
  • A professional demeanor, excellent communication and presentation skills.
  • Ability to work evenings and weekends per our event schedule.

This is a full-time position with a salary range of $40,000 - $45,000 based on qualifications and experience. Benefits include health, dental, and vision insurance, 403b retirement plan, a commuter spending plan, flexible working hours, paid time off, paid volunteer days, remote work opportunities, a parental leave plan, and more.

Work Location and COVID-19 Policies

As part of our commitment to providing a healthy and safe workplace, CHF is requiring employees to provide proof that they are vaccinated against COVID-19 within the first week of employment. If a vaccination is not possible, a request for a medical or religious exemption can be made with Human Resources.

As is true of our entire staff, this role will begin working remotely, outside of necessary event preparations in the office, until we officially return to our Chicago office in 2022. While working remotely, you will have access to a laptop computer and a $25 per pay period ($50/month) stipend to offset home internet and personal phone expenses.

Commitment to Diversity, Equity, and Inclusion

The Festival is committed to providing a diverse, equitable and inclusive workplace, where all employees and volunteers, whatever their gender, race, religion, ethnicity, national origin, age, sexual orientation or identity, education or disability, feels valued and respected. We are committed to a nondiscriminatory approach and provide equal opportunity for employment and advancement in all of our departments, programs, and policies. We respect and value diverse life experiences and heritages and ensure that all voices are valued and heard.

To Apply

Email the following materials to Brittany Pyle, Director of Production and Audience Experience, Eddie Medrano, Assistant Director of Production, and Claire Haupt, Production Manager at

  • Cover letter
  • Résumé
  • Contact information for 2-3 professional references
  • Portfolio, website, supplemental materials, or compilation of links detailing event production work not required, but encouraged if available

We’ll continue to accept applications until the position is filled, but we ask that applications are submitted by Friday, December 3, 2021.

Candidates who are selected for an interview will be notified via email.

Thank you! We look forward to reviewing your materials.

Email applications only. No phone calls please.

The Chicago Humanities Festival is an Equal Opportunity Employer

Contact Info:
Brittany Pyle, Director of Production and Audience Experience
Job Type: Permanent
Location: Chicago, IL