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Theater ,
submitted by
Dan Grycza

Producing Office Assistant

Position Overview

Chicago Shakespeare Theater is looking for an organized, detail-oriented, and highly self-motivated individual to support the work of the producing office. The Producing Office Assistant provides administrative and organizational support for Chicago Shakespeare’s robust range of programming. The ideal candidate is an individual eager to start their career in arts administration with a proven track record of high-level customer service and attention to detail.

The Producing Office Assistant will report to the Producing Associate/Manager of International & Special Projects, gaining intimate knowledge of the Theater’s producing process.

This is a full-time, benefit-eligible, non-exempt position.


  • Assist in creation and maintenance of seasonal contract files
  • Assist in preparing, processing, monitoring and administering artist contracts
  • Prepare weekly payroll for actors and artistic staff
  • Organize and maintain paper and electronic files for office
  • Develop working knowledge of labor union contracts (Actors’ Equity Association, Society of Stage Directors and Choreographers, Chicago Federation of Musicians), and assist with union communication and compliance
  • Assist in the management of all immigration and work visa petitions
  • Assist in the coordination of details for international presentations
  • Prepare developmental/reading workshops contracts and payments
  • Organize and track information related to new play commissions and productions
  • Coordinate production content for marketing and publicity purposes

Working with the Producing Associate/Manager of International & Special Projects, the Producing Office Assistant will have opportunities to develop and practice skills in negotiating, new work development, line producing, and the presenting of international programs.

The ideal candidate will possess the following qualifications:

Excellent analytic/quantitative skills and exceptional organizational skills; ability to multi-task, prioritize, and work graciously under time constraints; ability to exercise discretion and appropriate judgment with confidential materials; excellent relationship building and interpersonal skills; ability to communicate across departments and with Theater executives; ability to take initiative, and work both independently and as part of a team; availability to work occasional nights and weekends; and strong knowledge of MS Office, particularly Excel, and experience with databases.

Candidates with demonstrable experience advocating for inclusion, diversity, equity, and access encouraged. Bachelor’s degree preferred. Experience in non-profit, arts or entertainment is a plus.


Salary range: $32,000 - $35,000 (non-exempt), commensurate with qualification and experience. Benefits package includes health, dental, vision, 403b, paid time off, life insurance, LTD and commuter spending plan.

To Apply

Please email a PDF of your cover letter and resume to: and use “Producing Office Assistant” in your subject line. No phone calls, please.

Applications will be accepted through March 1, 2020.

Job Type: Permanent
Location: Chicago