Part-Time Educational Programs Coordinator
At DePaul University, we are looking for candidates who want to join us in our mission to provide access to education for all. Successful candidates welcome ideas and perspectives from colleagues and students representing a wide variety of cultures, backgrounds, religious beliefs, and experiences. We seek collaborative, open-minded, and hard-working professionals to work in a real-world urban learning environment. Are you exceptional, yet modest and open to challenges? We seek achievers and leaders that want to bring their passion and skills to our well-respected community of approachable colleagues. Build your career with us.
Reporting to the Director, this position is responsible for administering and managing the on-site educational ensemble/group classes for both pre-college and adult divisions, managing the off-site partnership programs with public schools and other organizations, and assisting with special events.
Responsibilities & Duties
- Administers and manages the following on-site ensemble/group offerings including end-of-quarter concerts for the adult division: DePaul Community Chorus; New Horizons Program (Band/String Orchestra/Ensembles), Song Shop, Class Piano, and theory classes.
- Administers and manages the following on-site ensemble/group offerings including end-of-quarter concerts for the pre-college division: early childhood classes, Prelude Choir, String Orchestra Program, Chamber Music Program, and theory classes.
- Oversees and coordinates the off-site partnership programs with public schools and other organizations.
- Handles communications with school administrators/directors plans, schedules, prepares calendars, arranges travel logistics, and plans meetings for student teaching artists.
- Purchases educational materials and prepares payroll for off-site programs.
- Works with the director to explore and develop additional outreach partnership opportunities and creates connections with the School of Music in the area of community engagement.
- Performs other duties as assigned including assisting with special events (Performathon and Concerto Festival) and day-to-day operations of the CMD.
- Performs other duties as assigned.
Education & Experience
- Bachelor's degree (minimum) in music or arts administration.
- Master's degree.
- 2-3 years of experience in an office or school setting plus community engagement work.
- Directly supervises student employees to support large ensemble needs and hires additional musicians for New Horizons concerts.
Other Skills & Abilities Required
- Excellent organizational, written, verbal, and interpersonal skills; detail-oriented.
- Work independently without continuous direction.
- Extensive knowledge of structure and make-up of instrumental and vocal ensembles in the classical music world; ability to read music.
- Ability to handle multiple tasks, set priorities, and meet deadlines.
- Must be able to function well in a small office where collaboration and teamwork are essential.
- Capacity for hard work; ability to meet challenges and achieve desired goals.
- Commitment to the community music school philosophy and community engagement.
- Advanced proficiency in Word, Excel in Max OS.
- Proficient with MS Office Products. Advanced knowledge of Excel (pivot tables, filtering data) with experience in both email and print mail merge.
- Knowledge of Google Drive (construction of forms, remote collaboration, file stream, set up, etc.).
- A clear understanding of web and social media platforms and user intentions.
- Ability to plan logistics for and run large-scale in-person events.
For consideration, please include a resume and cover letter.
This is a year-round position requiring 25 hours per week (5 days per week). Must be willing to work additional hours as needed for end-of-quarter concerts and special events.
Salary & Benefits Package:DePaul offers a comprehensive package including competitive pay and benefits to attract and retain the best talent in order to further the University's mission. For more information, please visit the following pages:Full-Time Benefits
Required Background Check:
Employment at DePaul University is contingent on passing a background check. Only final candidates who are extended an offer of employment will undergo a background check.
Required COVID-19 Vaccination:
Employment at DePaul University is contingent upon receiving all recommended doses of the COVID-19 vaccine or having a valid religious or medical reason not to be vaccinated. To request a medical or religious exemption, please email firstname.lastname@example.org.
Mandated Reporting of Child Abuse & Neglect:
Upon accepting an offer of employment with the university, you will also be required to sign an Acknowledgement of Mandated Reporter Status at the time of hire. A mandated reporter is required to make a report to the Illinois DCFS Hotline whenever there is reasonable cause to believe that a child known to them in their professional or official capacity may be abused or neglected. For more information, please visit the following pages:
Illinois Department of Children & Family Services (DCFS)
Illinois Abused and Neglected Child Reporting Act
Title IX Contact Information
Federal Title IX policy requires that all colleges and universities make known the contact information for the person responsible for coordinating its efforts to comply with Title IX responsibilities. The Title IX Office is on the Lincoln Park campus on the 3rd floor of the Student Center, 2250 N. Sheffield Avenue. The Title IX Office can be reached at 312-362-8970 or email@example.com.
DePaul University is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, national origin, age, marital status, physical or mental disability, protected veteran status, genetic information or any other legally protected status, in accordance with applicable federal, state and local EEO laws.