Ox-Bow Campus Office Assistant
Position Classification: Seasonal, Full Time, Non-Exempt, Salaried
Compensation: $16.00/hr; Eligible for Overtime, Paid Time Off, and Paid Holidays; Daily Meals Included
Ox-Bow School of Art is a 113-year old art school and artists’ residency. The Campus Office Assistant provides organizational and administrative support to our Saugatuck, MI office during our core season. The Assistant works directly with the Campus Director and campus team to ensure an organized, cohesive working environment; provides general office support; supports operations of the Art on the Meadow workshop program; supports special events on campus; and acts as a liaison between campus and other Ox-Bow departments and the broader local community. The Assistant is expected to build effective relationships with students, staff and faculty to gain their respect and trust by utilizing strong communication skills. The Assistant is a public-facing ambassador for Ox-Bow, and will express enthusiasm and knowledge regarding Ox-Bow’s operations and programming.
This position is ideal for candidates within a 40-mile commuting radius. Limited on-site housing is available for candidates beyond that range; some overnights on campus are required. This position will run from mid-April to early-November, and may include evening and weekend hours.
This position is a 1-year contract with the option for annual renewal up to 3-years pending satisfactory performance review.
ESSENTIAL DUTIES AND RESPONSIBILITIES
General Administrative Support
- Support office activities
- Serve as a communication anchor in the campus office, fielding general calls and questions
- Maintain assigned office hours
- Run errands on behalf of Ox-Bow at local bank, post office etc.
- Assist with check-in of newly arrived on-campus participants
- Know and communicate campus rules and protocols, including COVID-19 mitigation guidelines
- Other administrative tasks as assigned by Campus Director
- Assist with campus events as assigned
- Other project- and event-based support as determined by the Campus Director; including but not limited to office, housekeeping, maintenance, and hospitality support
Programming and Campus Community Support
- Administer all aspects of the Art on the Meadow workshop program, including workshop set-up, registration, roster maintenance, student check-ins, fielding questions, communicating with instructors, and acquiring and organizing workshop materials
- Support Campus Director with Art on the Meadow workshop planning as assigned
- Support faculty and visiting artist lectures as assigned
- Support core class functions as assigned
- Facilitate participant travel as assigned
- Serve as a liaison between Ox-Bow House staff and campus staff to coordinate effective operations
- Coordinate student, fellow and resident exhibitions in the Betsy gallery in the old inn
- Organize and maintain the Kim costume closet
- In collaboration with Campus Director and campus support staff, develop and carry out initiatives to enhance the on-campus experience for participants
- Previous experience in an academic or arts administration context preferred
- BA or BFA degree preferred; not required
- Familiarity with Google suite, Microsoft Office suite, and Creative Suite preferred
SPECIAL KNOWLEDGE AND QUALIFICATIONS
- Express enthusiasm for Ox-Bow’s mission
- Possess excellent communication skills
- Highly organized and reliable
- A savvy multi-tasker
- Must be a team player and able to work independently
- Must be innovative, resourceful and patient; possessing a strong sense of integrity and optimism
- A passion for the arts and familiarity with artist communities is preferred
- Must be able to travel to and from Ox-Bow Saugatuck campus and/or various vender locations in the West Michigan region
PHYSICAL REQUIREMENTS AND WORKING CONDITIONS
- Ability to traverse uneven terrain including stairs
- Ability to work indoors and outdoors in high heat and humidity
- Ability to work nights and weekends
Submit a completed application via submittable https://ox-bow.submittable.com/submit. You will be directed to our main page; click the position(s) and follow the instructions. Resumes/CVs and Cover Letters are preferred. If you have any questions regarding the position or application process, please contact Rana Siegel, Director of Administration and Human Resources at email@example.com. For more information about Ox-Bow School of Art, visit https://www.ox-bow.org/.
Working At Ox-Bow
Ox-Bow School of Art and Artists’ Residency, founded in 1910, offers many opportunities for artists at all stages of their careers. Our campus is nestled on a peninsular interdunal wetland in Saugatuck, MI. With programs that target degree-seeking students, professional artists and those new to the field, Ox-Bow builds a supportive frame in which artists can push their practices in new directions. Ox-Bow’s community is expansive and ever-evolving. Working at Ox-Bow is a unique experience. Our staff consists of both year-round and seasonal positions. Some staff live on campus during their working months, while others commute or work remotely both within the state of Michigan and beyond.
Working at Ox-Bow is working at the intersection of education, hospitality and culture. Together we seek to create a welcoming environment that nurtures the creative process while building community across generations, career stages, disciplines and identities. With over 100 years of arts education behind us, we have a vast community of alumni, including staff, students, resident artists, faculty, and community supporters, who love and care for Ox-Bow. Working at Ox-Bow is to become part of that community, and help sustain a historic non-profit arts organization for current and future generations of artists and art lovers.
At Ox-Bow we have a vision to be a place where a diverse mix of talented people want to come, lend their creativity, and work in support of an evolving, yet historic, art school. We pride ourselves on thinking and acting creatively, and recognize that part of what makes us a unique place for both our staff and students, is the talent and dedication of our employees.
Ox-Bow is committed to diversity and inclusion, we believe deeply in diversity of race, gender, sexual orientation, religion, ethnicity and national origin and work to reflect that in our classrooms, programming, faculty, staff and board.
Equal Opportunity Employment
Ox-Bow School of Art and Artists' Residency is committed to providing an inclusive and welcoming environment for its students, visitors, faculty, and staff, and to ensuring that educational and employment decisions are based on an individual’s abilities and qualifications. Ox-Bow does not tolerate unlawful discrimination based on race, color, sex, religion, national origin, disability, age, sexual orientation, gender identity, military or former military status, or any other status protected by federal, state or local law, in its programs and activities, public accommodations or employment practices