Operations Manager

Our Mission

The Luminarts Cultural Foundation cultivates Chicago’s vibrant arts community by supporting exemplary young artists through its competitive programs that offer financial awards, artistic opportunities, and mentoring that bridge the gap between education and career.

Position

The Operations Manager is a vital team member who works closely with the Executive Director and Program Director to ensure smooth operations of the organization, including the areas of office management, development support, communications, program support and events.

Key Responsibilities

Administrative

• Streamline and maintain board documents (onboard packets, minutes, meeting materials etc.)
• Coordinate, plan, and set up all organizational meetings, events, and quarterly board meetings
• Develop and maintain organizational calendar
• Maintain office supply inventory and order office supplies; coordinate storage needs
• Manage relationships with IT consultants and ULCC, assist staff with all technology-related matters including software purchases and licensing.
• Correspondence and finance administrative tasks

Marketing/Communications

• Create and manage e-newsletter, social media accounts and postings
• Create comprehensive calendar for all communications platforms to ensure consistent and regular postings
• Work with Executive Director and Program Director to create social media strategy and desired content
• Oversee organization of promotional materials

Development

• Raiser's Edge data entry
• Process gift acknowledgements
• Maintain gift records
• Generate segregated donor lists as needed
• Oversee execution of bi-annual fundraising appeals
• Explore grant opportunities and collect grant report components
• Oversee execution of event print needs
• Event coordination (logistics, contracts, production etc.)
• Perform monthly ULCC data import to Raiser’s Edge

Programs

• Create and maintain Fellow and artist contracts as needed
• Manage program event timelines

Work Type & Compensation

This is a full time position with benefits, including paid vacation, medical, dental and life insurance, as well as a tax deferred retirement plan.

This position is a hybrid position with the expectation of some in-office presence on a weekly basis.

Qualifications

• A bachelor’s degree is required with an interest in the arts.
• A passion for the arts and the mission of Luminarts Cultural Foundation
• Familiarity with the cultural institutions of Chicago and significant experience working with fundraising and artistic events
• Extensive knowledge of Microsoft and Google suites required
• Excellent communication skills, both written and spoken
• Detail-oriented and highly organized.
• Proficient at multitasking and comfortable working in a fast-paced environment.
• Show commitment to being a team player.
• Flexibility to work after regular office hours for concerts and events
• 3 years or more working in a not for profit environment preferred

Luminarts Cultural Foundation is an equal opportunity employer that actively pursues candidates of diverse backgrounds and experiences. We do not discriminate on the basis of race, color, religion, ethnicity, nationality or national origin, sex, sexual orientation, gender, gender identity or expression, pregnancy status, age, medical condition, disability, or veteran status in admission or access to, or employment in, its programs and activities.