Chicago Artists Coalition helps people connect with opportunities including calls for artists, jobs, grants, and art advising


Arts administration ,
submitted by
John Adams

Managing Director of Instructional Programs

Managing Director of Instructional Programs

at Urban Gateways

Chicago, IL

About Urban Gateways:

For over 60 years, Urban Gateways has been a catalyst for creative youth voices in our city through multiple initiatives built with a broad network of local and national partnerships. Our mission is to: Engage young people in arts experiences to inspire creativity and impact social change. Our organizational values are the pillars that guide our work and hold us accountable to the people we serve: We support artists; We nurture wonder; We are collaborators; We cultivate inclusion.

The team at Urban Gateways works to overcome social and economic barriers for youth to access Chicago’s artistic and cultural vitality, fostering a more creative and artistically responsive society. Urban Gateways was founded in 1961 to connect youth to the city’s many arts and culture institutions as a vital tool for personal growth and expanded opportunities. Through a range of initiatives, young people acquire and refine artistic skills, demonstrate their talents, engage in critical thinking, explore new possibilities, and contribute to the civic discourse of our community. Urban Gateways conducts Arts Education, Creative Youth Development, and Civic Engagement initiatives across the metro area and in nearly every Chicago ward, with concentrated efforts in South and West side communities. . For more information, please visit

Urban Gateways offers an inclusive environment that celebrates collaboration and thinking differently to solve the challenges before us. Our goal is to be a diverse workforce that is representative at all job levels of the population we serve. Urban Gateways is deeply committed to the principles of equity, diversity, and inclusivity. Individuals from groups whose voices are not traditionally represented in arts education spaces are particularly encouraged to apply.Position: Instructional Program Managing Director


The Managing Director of Instructional Programs supervises the In-school Program Team. They work closely with Organizational Leadership to guide the artistic and programmatic vision of the organization including meeting or surpassing revenue, participation, and partnership goals.

Department: Program Department, School-Based Programs Team

Status: Full-time Salaried Exempt, 40 hours per week with occasional evenings/weekends as needed

Salary: Salary Range; $70,000 to $80,000

Benefits: Urban Gateways provides group health insurance with choices between HMO and PPO, Dental insurance, Life insurance, Long-term Disability, optional employee paid Vision, an employee contributed medical Flexible Savings Account (FSA) option, and an employee contributed 401K retirement plan. Urban Gateways also has an Unlimited Paid-Time-Off (PTO) policy.


70% of Time: Instructional Programs (approximately 28 hours a week)

  • Provide leadership and coaching to the school-based Program team. Manage all processes and procedures of Teaching Artist-led in-school / off-site programming with Urban Gateways (artist residencies, workshops, professional development, etc.)
  • Supervise school-based program design including quotes, budgets, program plans to facilitating planning meetings, monitoring budgets, adjusting schedules, working with artists to order supplies, solving challenges, and seeking additional creative opportunities to support the partner’s needs
  • Conducts regular site visits and program observations in order to support program and artist development; conducts assessments and provides feedback to artists when appropriate
  • Proactively seek out and maintain partnerships with schools and organizations
  • Ensure on-going documentation of program activities
  • Collaborate with other departments to fulfill all grant-mandated obligations, utilize artists in other Urban Gateways non-programmatic gatherings, provide regular progress reports and programmatic highlights
  • Supervise artists on-boarding and engagement
  • Supervise Performance Programs and continue to expand the touring show offerings in collaboration with Touring Artists and the school-based Program team
  • Collaborate with outside program evaluator as/if needed
  • Oversee the professional development plans for teaching artists, which may include developing and/or facilitating sessions
  • Work with Urban Gateways Finance staff to ensure all contracts are reported and processed appropriately
  • Supervise the tracking of program data in the CRM database
  • Work with Development staff as they craft funding proposals and to ensure grant deliverables are met

20% of Time: Specialized Focus (approximately 8 hours a week)

This portion of the role allows for each individual to work on additional projects that support the Urban Gateways mission and values, while also encouraging staff to build upon their expertise and/or interests.

  • This may include:
  • Organizational budget process
  • Board meetings as requested
  • Collaborate with the Communications Department on marketing materials and website updates as needed
  • Act as an advocate for the Organization by representing Urban Gateways at community and artistic events
  • Youth Voice Initiatives
  • Video Content Production and Support when and if needed
  • Keep current with arts and education theories and practices as relevant to the position
  • Special Projects

10% of Time: Other Organization and/or Field Advancement Efforts (approximately 4 hours a week)

Dedicated to advancing organizational or external efforts within the Chicago communities and/or arts education field.

This may include:

  • Leading or serving on an internal working group, committee, or task force
  • Participating in external networks, partnerships as requested


  • Dedication to addressing inequity across all areas in which Urban Gateways operates, from internal structures affecting staff, participants, and artists, to the city and systems in which we functionThe individual in this role is expected to fully participate in Urban Gateways’ racial equity efforts which may include racial caucusing, full staff projects and meetings, and ongoing work to examine where our work and partnerships may enforce oppressive structures or systems
  • Experience supervising personnelKnowledge of arts education philosophy, policies, and pedagogy; educational reform issues; state and national standards; and professional development prototypes, particularly in the field of arts education.Knowledge and experience in development and implementation of school-based learning programs.Ability to plan and implement arts education programs in various settings, including school and community-based learning environments that have quantifiable value for artists, teachers, and students.Detailed oriented; ability to manage numerous tasks and projects while maintaining positive attitude and cool demeanor; must be a team player; must have creative thinking skills with demonstrated ability to strategically plan.Excellent communication, interpersonal and writing skills Well versed in Google apps and Microsoft software programs: Word, Excel, Powerpoint, etc.

Preferred Qualifications

  • Knowledge of peer organizations, locally and nationally.Salesforce experience
  • Experience or knowledge of working with artists in educational settings, either as an artist or an administrator
  • Salesforce experience is a plus
  • Bilingual is a plus

Comments: Interested candidates should send a cover letter and resume to with Managing Director of Instructional Programs in the subject line. For best consideration, please apply on or before February 15, 2023.

Location: Urban Gateways staff is currently remote except for weekly staff meetings until further notice. The ideal candidate will reside in the Chicago area for program observations and other site visits as needed and in accordance with current COVID-19 safety protocols.

Contact Info:
Urban Gateways
Job Type: Permanent
Location: Chicago