Institute Program Assistant
The Institute Programs Assistant provides essential administrative support for activities of the Negaunee Music Institute, the education and community engagement wing of the Chicago Symphony Orchestra. The person in this position also assists the Director of the Institute and serves as Secretary to the Institute Board.
CSOA is an equal opportunity employer where all qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin. We value diversity and inclusion and seek to build and maintain a community and culture that celebrates and values diverse backgrounds, identities, and perspectives. We consider equivalent combinations of experience and education for jobs, and all candidates who believe they possess equivalent experience and education are encouraged to apply.
1. Assist with operations and guest artist hospitality for various Institute programs, including the Civic Orchestra of Chicago, Civic Fellowship Program, CSO for Kids: School and Family Concerts, School Partnerships Program, Notes for Peace and Young Artists Competition.
2. Provide administrative support for the Director of the Negaunee Music Institute, including but not limited to scheduling of select meetings, copy writing and editing, tracking of expenses and preparation of presentation materials.
3. Serve as Secretary to the Institute Board and its sub-committees. Organize and attend all meetings, take meeting minutes, send meeting reminders to board and committee members and coordinate donor stewardship activities.
4. Act as a liaison between the Institute staff team and other departments of the Chicago Symphony Orchestra Association (CSOA), especially Marketing, Public Relations and Development. With a comprehensive knowledge of Institute programs, work collaboratively with members of the Institute staff team and cross-departmentally to ensure proper visibility and understanding of Institute events.
5. Monitor and coordinate updates to Institute webpages and write copy for CSOA websites, Facebook and Instagram.
6. Prepare and submit paperwork for payment of invoices and CSO musician, Civic musician and guest artist fees.
6. Represent the Institute at select cross-departmental staff meetings, including the NMI/Marketing Bi-Monthly, Ticket Inventory Group and Production Meetings.
7. Other duties as assigned.
1. Reports to Director of Education and The Negaunee Music Institute.
2. Other contacts include CSO staff, Institute Board and Committee members, CSO Trustees, CSO and Civic musicians, CSO Association volunteers, community partner contacts and vendors.
KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED
1. Bachelor’s degree and/or formal training in music preferred.
2. At least two years of experience working in an administrative role for a non-profit organization preferred.
3. Superior communication skills (written and verbal) required. Exceptional organizational skills and attention to detail required.
4. Passion for symphony orchestras and belief that music education can transform lives.
5. Ability to occasionally work nights and weekends required.
6. Proven proficiency in the Microsoft Office suite.
Pleasant office environment.