Glass Art Society – Event + Program Manager
The Glass Art Society is an international non-profit membership organization founded in 1971 whose mission is to connect, inspire, and empower all facets of the global glass community. GAS strives to stimulate communication among artists, educators, students, collectors, gallery and museum personnel, art critics, manufacturers, and all others interested in and involved with the production, technology, and aesthetics of glass. We are dedicated to creating greater public awareness and appreciation of the glass arts.
GAS operates a virtual office, and this is a remote full-time position that reports to the Executive Director. Some travel (including international) is required. We encourage applicants from throughout the United States.
Position: Event + Program Manager
Salary: $45,000 – $50,000
Status: Full Time, Remote
- Act as primary conference POC and work with the site committee to organize logistics for the large-scale, multi-day event, serving approximately 1,200 attendees.
- Work with Executive Director and Communications Manager to develop communication and promotional plan for all aspects of the conference
- Coordinate and manage approximately 100 international conference presenters
- Provide conference support and wrap-up including preparation of registration reports; “thank you” letters; Goblet Grab and Silent Auction follow-up, etc.
- Manage the Work Exchange program for the conference:
- Recruit volunteers and Work Exchange participants
- Determine, in partnership with the local conference committee, positions needed, schedules, etc.
- Create registration for Work Exchange and volunteers in the GAS module and on the GAS website; update forms, website, etc., with information about jobs, registration process, calendar, etc.
- Liaise with local volunteer committee (if applicable)
- Ensure thank you letters are sent to all participants
- Invoice individuals without timesheets/required number of hours for Work Exchange
- Work with the Executive Director to create and maintain the conference assignment grid for Board members
Regional + Donor Events:
- Work closely with the Development + Membership Manager to plan and coordinate Spark and fundraising events
- Act as POC for regional event partners overseeing all event logistics
- Reconcile financial activity with the bookkeeper
- Ensure a regular review of event information on the GAS website, working with the Communications staff to keep all information up-to-date
Programs + Miscellaneous:
- Work closely with the Student Representatives to plan the monthly virtual Student Meet-Ups
- Serve as staff representative on the Conference + Programs Committees, working with the committee chairs to drive projects.
- Attend Development committee meetings when requested
- Other duties as assigned
We’re looking for someone who is…
- A “people person” that is excited to be part of the GAS team
- Well-spoken and comfortable speaking in front of groups and interviewing people
- Equally adept at being a self-starter and working independently as they are at collaborating and being part of a team
- Obsessively organized with a strong event planning background and attention to detail
- Collaborative in working with staff, Board, and community partners
- Flexible in responding to and working with shifting priorities of cyclical projects
- Committed to an “all-hands-on-deck” way of working, especially during conference season (this includes but is not limited to helping answer phone calls, assisting with inquiries about navigating and using the website, helping with conference registration, and traveling to/participating in the management of the conference)
- An independent worker but can also work well as part of a team in an often fast-paced, non-profit environment
- Experienced with visual arts organizations (glass experience is a plus!)
Our ideal candidate will have the following:
- Bachelor’s degree or equivalent education/experience
- Demonstrated success organizing and managing large scale events
- Demonstrated research and planning skills; attention to detail
- Excellent communication skills: verbal, written, electronic
- Database experience
- Proficiency with Adobe, Microsoft Office Suite, including Excel, and other online applications
- Auction planning is a bonus!
To apply, please submit a cover letter and resume to firstname.lastname@example.org. No phone calls, please.
The Glass Art Society is an Equal Opportunity Employer, encouraging and supporting the diversity of glass art, artists, and employees. Find our Diversity Policy here.