Classification: Part-time, non-exempt, 10–15 hours/week
Reports to: Executive Director and CFO
The Chicago Humanities Festival connects people to the ideas that shape and define us, and promotes the lifelong exploration of what it means to be human. CHF fosters curiosity, celebrates creativity, explores the boundaries of contemporary knowledge and culture, and challenges us to see ourselves and the world anew. Collaborating with many of Chicago’s major cultural and educational institutions, civic enterprises and community organizations, CHF produces over 130 events annually across Chicago. CHF has an international reputation for innovation and creativity, featuring an exceptional roster of writers, scholars, performers, and visual artists live on stage and online. CHF values programming that is accessible and inclusive, and speaks to diverse audiences, including youth and people of color. We program across Chicago neighborhoods and bring people and ideas that invite participation and dialogue among audience members.
The Chicago Humanities Festival seeks an experienced accountant/book keeper to manage its day-to-day accounting, financial systems, and records. The Accountant/Book Keeper will be responsible for computing, classifying and calculating the Festival’s financial transactions, including posting transactions, managing accounts payable and receivable, reconciling bank statements and developing monthly financial statements. He/she is responsible for: timely, accurate, and useful reports reflecting the Festival’s financial position and activities; maintaining accurate and proper corporate records; and assuring compliance with all state and federal regulatory requirements.
Confidentiality, excellent organizational skills, timeliness and accuracy are vital qualifications for the position. The ideal candidate is friendly and able to communicate effectively and clearly with staff members without deep accounting experience. A commitment to reliability and consistently meeting weekly and monthly deadlines is essential.
Candidates should have an understanding of QuickBooks (preferably QuickBooks Cloud).
Serves as Festival’s general accountant.
- Enter, balance and maintain accurate ledgers and chart of accounts.
- Maintain and balance subsidiary accounts by verifying, allocating, and posting transactions and reconciling entries.
- Manage accounts receivable/payables and work with Festival staff to ensure proper payment.
- Coordinate bank deposits and report financial results on a regular basis to management.
- Oversee month-end reconciliation and close process, constantly reviewing procedures while eliminating inefficiencies, and monitoring Festival assets.
- Develop monthly financial statements, balance sheets, including cash flow, and profit and loss statements.
- Prepare financial reports by collecting, analyzing, and summarizing account information and trends.
- Monitor office expenses and tally and enter cash receipts.
- Generate 1099’s and W-2’s.
- Assist with development of project budgets and sponsor letters of inquiry, grant proposals, and compliance and stewardship reports.
- Assist with annual audit preparation and backup.
- Comply with federal, state and local SAFS Rules (Statement of Financial Accounting Standards) by studying and enforcing adherence to policies and procedures; filing reports and advising management on needed actions.
- Strong planning, budgeting and financial management skills.
- Bachelor’s Degree in accounting, or related field and strong knowledge of generally accepted accounting principles. CPA and not-for-profit experience preferred.
- 5+ years experience working in accounts payable and receivable, general ledger and payroll reports.
- Extensive experience with data entry, record keeping and computer operation.
- Interpersonal skills necessary for working in a collegial, mission driven organization focused on improving quality, reducing costs and developing people and systems to enhance the organization.
- Experience in stewardship and accounting requirements for individual, institutional, and government grants.
- Ability to effectively present information in one-on-one and small group situations to staff, leadership and Board.
- Excellent analytical, problem solving and decision making skills; high degree of accuracy, attention to detail and confidentiality.
- Proficiency in QuickBooks (preferably QuickBooks Cloud) and Microsoft Suite (Excel, Word, PowerPoint).
- A personal interest in the arts and humanities is helpful in understanding the Festival’s culture and vision.
Please send your resume and cover letter to:
Director, Human Resources and Administration
No phone calls please.
The Chicago Humanities Festival is an Equal Opportunity Employer