Chicago Artists Coalition helps people connect with opportunities including calls for artists, jobs, grants, and art advising


Arts administration ,
submitted by
Allison Moore

Gallery Registrar/Preparator

Established contemporary art gallery in Chicago, IL seeks a part-time Registrar/Preparator for Summer 2021, with potential to shift into a full-time role in the Fall.

Ideal candidate will be extremely detail-oriented, highly organized, and a talented communicator, who thrives in a fast-paced environment.

Proven experience with domestic and international shipping, handling fine art, packing methods, and inventorying artworks is essential.

• Coordinate and track internal and external movement of artworks for the gallery using ArtLogic database
• Manage all logistics related to artworks for gallery projects, on- and off-site exhibitions and sales
• Liaise with clients and institutions for deliveries, installations and special projects
• Occasionally deliver or collect works of art by truck, locally
• Communicate with gallery staff to gather and deliver information for collection loan shipments, crating, packing, and deadlines.
• Assists Gallery Manager with planning for installation and de-installation logistics, and scheduling additional prep staff for gallery as needed
• Ensure packing, handling and installation standards and protocols are met
• Diagnose conservation and/or framing concerns as needed, and liaise with vendors
• Participate in art installation and de-installation by proper handling, lifting, moving, placing, crating, uncrating, and hanging works of art
• Prepare galleries for exhibition installations, including patching and painting gallery walls, locating, and moving gallery furnishings, and implementing designs for temporary exhibitions.
• Assist with preparation at art fairs when feasible.

Collections Management
• Conduct regular inventory audits and correlate findings in database
• Diagnose packing/storage/shelving protocol for all objects
• Conduct regular condition reports and diagnose conservation needs for artworks
• Manage all incoming/outgoing receipts and paperwork for all locations

• Bachelor’s degree preferred
• Minimum of two years’ registrar/preparator experience at a gallery, museum or related institution
• Proficiency with ArtLogic or other inventory tracking database, MS Office
• Must have valid Driver’s License and access to transportation for occasional local pickups/deliveries, and transporting supplies
• Ability to use hand and power tools and hardware along with good manual dexterity.
• Knowledge of art and art handling, including installation skills.
• Knowledge of crating, wrapping, and packing objects for shipment.
• Wall painting skills.
• Organizational skills.
• Must be able to lift minimum of 25 pounds

Please submit your interest in the position via email to, and include an attachment of your CV and cover letter.

Contact Info:
Allison Moore, Gallery Manager
Job Type: Permanent
Location: Chicago