We (Union Street Gallery down in Chicago Heights) are looking for a Gallery Coordinator! *Looking to hire by early to mid August*
We expect the gallery coordinator to
- Be a positive and respectful self-starter
- Communicate regularly with visitors and gallery stakeholders, as well as with supervisors and subordinates
- Excel in time management and task prioritization
- Understand how to be incredibly flexible to meet gallery priorities
- Maintains confidentiality while still helping visitors and artists
- Confident in using Microsoft Office, Gmail, Google Drive, Constant Contact. Familiarity or ability to learn Adobe products, Google Apps, e-commerce sites, etc.
- Comfortable managing gallery sales and other monetary and math-based tasks
- It is preferred that you have a drivers license and vehicle
Education & Experience
- Preferred – Education in the visual arts. Experience in galleries, museums, and/or nonprofits. Retail or customer service experience.
- Will consider – Some education in the visual arts, nonprofits, the arts, and/or business. Retail or customer service experience. Sustained personal interest in the visual arts.
The gallery coordinator will take ownership of the day-to-day operations of the gallery, as well as coordinating exhibitions and other duties as assigned. The coordinator should expect to work at least 20 -25 hours a week with some evening and weekend hours. They will be committed to opening and closing the gallery by arriving at least a half hour prior to opening and staying slightly after close. Our current hours are Thursday 12-4, Friday 12-4, and Saturday 11-4. Other hours will be determined with the Gallery Director and Board of Directors based on fluctuating demands. This is a physical job. You will be cleaning, setting up for reception, and moving art, packages, and pedestals just to name a few tasks.
Physical Demands/Work Environment
- Regularly – sit, talk or hear, use stairs, lift and/or move up to 50 pounds up and down stairs
- Frequently – use hands, reach with hands and arms, stand, walk, stoop, kneel, crouch, crawl, climb, and balance
- Stress level – moderate
You will get paid experience in art handling, exhibition coordination, project management, and volunteer and intern management. The gallery coordinator will average 20-25 hours including weekdays and weekends, and some nights. There is the possibility of occasional 30-hour weeks based on gallery needs. Pay will start at $12-15 an hour depending on your qualifications.
Duties and Responsibilities:
- Opening and closing the gallery
- Greeting all visitors and orienting them to the space
- Managing volunteers & interns
- Recruiting interns, interviewing and scheduling interns
- Work with the volunteers coordinator to recruit and schedule volunteers
- Train interns and volunteers
- Determine what interns and volunteers will work on
- Maintaining the appearance of the gallery
- Cleaning and fixing things as needed, or scheduling someone to clean and fix things as needed
- Order or pick up needed supplies for the gallery and its events
- Communication tasks
- In person communications
- Phone calls and voicemails
- Manage the general info and rental email addresses
- Scheduling field trips, classes, workshops, etc.
- Leading tours, or scheduling a docent
- Making sure materials related to classes and workshops are in calendar and Google Drive for promotional efforts
- Handle mail and deliveries
- Handle sales and monetary transactions with the correct paperwork
- Maintain gallery paperwork for the director and financial assistant to access through Google Drive and/or in hard copy as required
- Such as - Financial records, Number of visitors, New email signups in Constant Contact
· Work with volunteers, staff, and outsiders to maintain brand guidelines and organizational voice in all materials, provide guidance and final approval on anything gallery related
· Supply needed materials for design and marketing projects
· Social media and email management
· Website management
Gallery Events & Usage
- Prepare the gallery and related spaces for events such as receptions, talks, classes, and fundraisers
- Communicate with the volunteer coordinator or key contacts to schedule support for events
- Explain assigned jobs to volunteers
- Organize refreshments for events
- Schedule the use of the classroom and other spaces for classes and/or meetings
- Answer questions about gallery rentals
- Schedule rentals based on exhibits and availability of someone to staff the event
AND other tasks as needed by the Gallery Director.
Please be aware this gallery is 20 miles or so south of Millennium Park, in Chicago Heights which is an area lacking an abundance public transportation, persons must be willing to drive or go through public commute.