Executive Assistant to the Directors | Kavi Gupta
Executive Assistant to the Director
Kavi Gupta | Chicago is seeking an Executive Assistant to the owner and founder of the gallery.
This position is an excellent opportunity to learn and make an impact on the day-to-day operations of a contemporary art gallery. The goal of this position is to provide impeccable administrative support while endeavoring to provide support in strategic thinking and creative problem-solving.
Responsibilities include:
● Managing the director’s calendars
● Liaise with Gallery Manager and Coordinator to plan meetings and strategy
● Liaise with Gallery Directors to plan strategy and communication
● Prioritizing and maintaining items on daily to-do lists
● Creating detailed agendas for client and artist meetings or telephone calls
●Liaise with gallery staff to coordinate sales materials both printed and digital
● Prepare materials for and attend sales meetings
● Arranging all travel for the director and team as needed
● Track open offers to clients initiated by the Director
● Maintain records on artists and clients
● Keep the director’s office and desk organized
● Update and maintain gallery contacts
● Track auction calendars and catalogues; reserve tickets and paddles; arrange telephone bids and proxy bid for the director
● Limited personal assistance as needed.
● Organize year-end charitable donations and gallery holiday gifts
Previous administrative assistant experience is required. Candidates must have the ability to pro-actively and independently solve problems.
Basic Knowledge of Art, Art History is required.
Candidate must be proficient in Mac Platform, Microsoft Word, Excel, and Adobe Acrobat. Knowledge of ArtLogic, Artsy, Social Media platforms, Quickbooks and Adobe Creative Suite is a plus.
This is a good fit for a candidate with soft skills such as loyalty, empathy and a sense of mutual hospitality within a small, collaborative team. Great problem-solving skills, a sense of humor, a calm demeanor and an ability to respond constructively to feedback are excellent tools to have.
This is a full-time salaried position Tues-Sat 10am-6pm. The gallery offers full health/dental insurance coverage and generous vacation time and PTO as well as a 401k after one year of employment.
Salary commensurate with experience.
About Us and Our Mission :
Kavi Gupta amplifies the voices of diverse and underrepresented artists to expand the canon of art history. Through innovative and ambitious exhibitions, multimedia programming, and rigorous publications, we foster an evolving conversation among international communities about art and ideas.
We believe culture is created by communities, and that representation is a step toward inclusivity and justice. Equity in the art field starts with everyone getting a seat at the table, but it does not end there. Our vision is to seek out and offer a platform to artists whose vitality expands and deepens the cultural conversation, especially if theirs is a voice that has been marginalized due to their identity, their social or political perspective, or their aesthetic position.
