Chicago Artists Coalition helps people connect with opportunities including calls for artists, jobs, grants, and art advising

Job

fullTime
Arts administration ,
submitted by
Monique Brinkman-Hill

EXECUTIVE ASSISTANT / OFFICE MANAGER

The South Side Community Art Center (SSCAC) was founded in 1940 by a group of Black artists and advocates as a destination for black art, and to support the careers and development of Black artists. The organization has been a primary incubator for African-American artists and movements that include AfriCOBRA, Amiri Baraka, Charles White, Elizabeth Catlett, Gwendolyn Brooks, Gordon Parks, and several others. SSCAC recently celebrated its 80th anniversary and is reasserting itself as an innovative space for emerging and established Black artists.

The South Side Community Art Center is seeking an Executive Assistant / Office Manager to manage day-to-day operations at the Center. The ideal candidate will possess excellent, above-average communication and organizational skills.

ADMINISTRATION:

  • Support the Executive Director with general business and administrative needs
  • Maintain the physical space, including opening and closing business
  • Coordinate/maintain the SSCAC rental schedule
  • Maintain the front desk and assume receptionist duties: answer calls, maintain voicemail inbox, greet guests and direct visitors in a professional and appropriate manner
  • Handle customer inquiries and manage the organization’s “info” email
  • Manage SSCAC shared calendars
  • Act as a vendor liaison, develop relationships with outside vendors and provide vendor support
  • Monitor and order office supplies and maintain inventory for the office/building
  • Complete basic retail transactions (of books, etc.)

ACCOUNTING:

  • Process bi-weekly payroll for the team
  • Track and record monthly expenses, as well as make general purchases including office supplies, cleaning supplies, etc.
  • Liaise with the accountant as necessary

ADDITIONAL DUTIES:

  • Special projects as assigned
  • Problem-solve and provide possible solutions to challenging projects
  • Routinely reassess priorities to proactively own workload
  • Work as secondary client contact, as needed, with communities to enhance client relationships for the Center

QUALIFICATIONS:

  • Experience in fine art, arts education, museum studies, art history, or other related areas
  • Knowledge and understanding of modern and contemporary art
  • Prior experience in office management, administration and/or personal assistance
  • Strong organization, planning, problem-solving and time management skills
  • Precise detail orientation
  • Proficient in Microsoft 365 and Google Workspace
  • Knowledge of accounting, data and administrative management
  • Excellent communication and writing skills
  • Ability to work on multiple projects simultaneously

COMPENSATION: The role offers a competitive salary range $40,000 - 50,000 per year based on qualifications and experience; a casual work environment; two weeks paid vacation

TO APPLY:

Please send a resume and cover letter to monique@sscartcenter.org with the subject line “Office Manager/Executive Assistant”: Your Name.”

Contact Info:
Monique Brinkman-Hill
7733124701
Job Type: Permanent
Location: Chicago, IL Bronzeville