Chicago Artists Coalition helps people connect with opportunities including calls for artists, jobs, grants, and art advising


Full-time ,
submitted by
Kennon Reinard

Development Coordinator

Status: Full-time, salaried position (exempt employee)

Benefits: Yes

Reports to: Director of Development

Direct reports: N/A

Overview of Position:

Marwen seeks a passionate and innovative fundraiser who believes in the power of young people, community, and the arts to lead efforts for social change. The Development Coordinator serves as a project coordinator ensuring timely execution of fundraising activities and collaborations across the department as well as the organization. Supporting the Director of Development, this role also works to establish and maintain a streamlined and highly functional development department through record keeping, gift processing, and other administrative support. The Development Coordinator will provide support to the Executive Director and Director of Development in logistics management and support for the Board of Directors.

Development Operations

  • Serve as the primary manager of Marwen’s donor database, overseeing the strategic and pragmatic configuration of the database and training all users as appropriate
  • Manage gift processing, gift and pledge entry, and timely acknowledgment of all contributions
  • Generate high-level reports, including monthly and quarterly fundraising progress updates, board give/get analysis, appeal performance, etc.
  • Collaborate with the Finance team to reconcile daily cash logs and reports as well as maintain accurate records of outstanding balances and generate invoices as needed
  • In collaboration with the development department, create and implement a moves management system in Kindful, charting appropriate prospecting, cultivation, solicitation, and stewardship steps, particularly for high-priority prospects
  • Perform clerical and administrative tasks related to the department’s needs, supporting the Director of Development in ensuring department wide projects are executed efficiently

Events & Communications Management

  • In collaboration with the Manager of Individual Giving & Stewardship, support the vendor relations and other logistics for all cultivation and fundraising events
  • Develop and coordinate event timelines mapping out key milestones for solicitations and communications pieces along with the night-of program and staffing plans
  • Track and maintain event data, including but not limited to guest lists, sponsorships, ticket sales, and fulfillment of sponsor benefits
  • Coordinate staff, volunteer, and community involvement for development events and activities
  • Collaborate with the Manager of Development Communications & Grants to execute all Annual Fund appeals and communications projects
  • Work in collaboration with the communications, education, and finance teams in the collection and management of various organizational data points, including but not limited to donor lists, program data, and finance reports

Board Management

  • For all board, honorary board, and committees:
    • Collect, collate and distribute materials and setup and breakdown meeting spaces
    • Manage trustee logistic communications including but not limited to RSVPs, meeting reminders, group votes, and the collection of conflict of interest forms
    • Record, edit, and distribute minutes from all meetings
    • Maintain up-to-date rosters and trustee participation and attendance records
    • Help maintain updated trustee toolkits and manuals

The ideal candidate will have:

  • 1-3 years experience at a nonprofit organization with preference for experience at organizations working in arts, culture, social justice, and/or education
  • Types of experience could include customer service, event planning, executive assistant and/or fundraising (preferred), working knowledge of philanthropy
  • Passion for or interest in the visual arts or youth development programs
  • Technical skills:
    • Proficiency in Microsoft Word and Excel or Google Docs and Sheets
    • Database management experience, preferably fundraising database
  • Character and Values:
    • Ability to communicate (verbally and in writing) effectively with staff, board, donors, and volunteers
    • Strong organizational skills with the ability to work autonomously setting goals, establishing priorities, and achieving objectives
    • Possess a high level of initiative, creativity, energy, flexibility, attention to detail, and resilience

The compensation for this position is $40-45K annually commensurate with experience, generous PTO, full health benefits, and retirement plan match. Marwen is an equal opportunity employer committed to diversity and equity in the workplace. We strongly encourage those who reflect our communities to apply, including bilingual individuals, LGBTQI and/or people of color.

Please send a resume and cover letter to with the subject line “Development Coordinator.” The deadline for submissions is January 31, 2021.

About Marwen:

Marwen educates and inspires young people to nurture their growth and build their futures through art and community. Founded in 1987, the no-cost studio and pathway programs exist for young people in Chicago who want to explore visual arts and do not have access to arts programming due to financial and systemic barriers. Courses are facilitated by cohorts of intergenerational teaching artist teams.

Job Type: Permanent
Location: Chicago