Title: Development Coordinator
Supervised by: Individual Giving Manager
Classification: Non-Exempt, Full -Time, Hourly
Date: June 2021
WHO WE ARE
SkyART is a permanent fixture in the vibrant cultural landscape of Chicago's South Side. Founded in 2001 with a mission to provide youth with an accessible, safe place to participate in quality visual arts programs at no cost, SkyART continues to fulfill its mission in South Chicago and surrounding neighborhoods, reaching young people through a rich variety of programs. Driving its mission is a deep understanding of the transformative power of art and its capacity to enhance intellectual, emotional, and social development. SkyART is a foundation from which creativity grows and individuals flourish. Participants are invited into a world of imaginative possibilities and connections that go beyond the individual, to positively impact all of the communities where we work and the city as a whole.
WHAT WE DO
Through interdisciplinary, process-based projects, skill-building workshops, and large-scale collaborations, SkyART encourages critical thinking and inspires creative expression for youth ages 7 to 24. Using an artist-in-residence model, Teaching Artists work side by side with students, in an atmosphere of mutual esteem and shared curiosity, through our dynamic and experimental new methodology.
The Development Coordinator is a “generalist” and responsible for supporting the entire development function: individual fundraising, major gifts, institutional fundraising, special events, and maintaining the fundraising database, ensuring accurate donor records. In addition, the Coordinator is responsible for donor communications and targeted social media. The Development Coordinator, working with the development staff, thinks creatively to develop new and innovative ways to fundraise. The Coordinator is committed to the goals of SkyART and can articulate the vision and mission.
Individual Giving Administrative Support (20% of the position)
- Manage the systems required for donor cultivation, target prospects, track contributions.
- Process gifts and manage all gift information, track giving activity, ensure all database information is current and correct, and pull giving reports.
- Produce timely gift acknowledgements.
- Revise gift process procedures when needed. Ensure development staff follow best practices.
- Solicit and acknowledge monetary and in-kind donations.
- Manage challenge grants, ensuring paperwork is processed and requirements are fulfilled.
Communications (20% of the position)
- Execute donor and prospect communications and social media plan as planned for the year by
development team. May include e-newsletters, annual report, e-blasts, social media posts, press releases, etc. Write content when directed, edit and proof documents.
- Serve as production manager, managing the timeline and coordinating mail appeals and electronic campaigns.
- Assist in the management of the website; provide content.
- Post on social media including identifying social media opportunities. Develop improved ways to increase effectiveness of social media and crowd-funding.
- Work with the development team to integrate consistent messaging and outreach to donor segments via the web, social media and e-newsletters.
Special Events (20% of the position)
- Participate in the planning for the annual event and other special events.
- Assist with logistics for all events, assuming lead role when needed.
- Assist with the solicitation of sponsors and in-kind donations.
- Coordinate all record-keeping and database management for event invitees and attendees.
Institutional Giving Administrative Support (20% of the position)
- Assist with the preparation or submission of proposals, budgets, and reports.
- Conduct foundation and corporate prospect research to identify new funding opportunities or corporate partners, as directed by the Institutional Giving Manager.
Development Research and Reporting (12%)
- Works in partnership with the Development team create fundraising donor strategies.
- Assist in the research and the creation of donor and funder profiles for prospective individual donors, and foundations, governmental, and corporate funding sources.
- Compile fundraising reports and dashboards.
- Identify opportunities for analysis and evaluations.
- Assist with editing and producing proposals, LOIs, and reports.
Board Support and Management (5% of the position)
- Coordinates Board meetings, schedules, and events and maintains Board contact lists.
- Prepares and circulates all materials as they relate to the six+ Board meetings per year.
Other (< 3% of the position)
- Attend and actively participate in required educational programs and board and staff meetings.
- Protect an organization's value by keeping information confidential.
- Perform other duties as assigned by the supervisor.
YOUR BACKGROUND INCLUDES
- A bachelor’s degree is preferred, with demonstrated interest in the philanthropic sector.
- Minimum two years of experience in administration in nonprofits necessary, in a social service or art organization preferred.
- Previous experience managing a CRM database required.
- Previous development, communications, or special events experience is helpful.
- Overall understanding and knowledge of the Chicago philanthropic community, the arts and culture funding community a plus.
- Computer skills including familiarity with word processing, spreadsheets, and social media. Experience with Little Green Light or similar fundraising software is a plus.
YOUR SKILLS INCLUDE
- Ability to organize and manage multiple projects/tasks simultaneously.
- Proven ability to meet deadlines.
- Strong oral and written communication skills.
- Working independently, as well as collaborating with colleagues, and adapting easily to changing priorities.
- Ability to analyze information, read situations, and solve problems.