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Full-time ,
submitted by
Ross Jordan

Collections Assistant (Jane Addams Hull-House Museum)

Collections Assistant, Jane Addams Hull-House Museum
Civil Service, Full–Time

The Collections Assistant is responsible for ensuring high standards of collections management and care at Jane Addams Hull-House Museum. The Museum manages a collection of more than 5,000 artifacts, which are primarily housed at an off-site location and displayed in permanent and temporary museum exhibitions onsite.

The Collections Assistant will report to the Curatorial Manager and assist the staff and public with tasks related to the Museum’s collection.

Primary Responsibilities:

• Support the Director & Chief Curator and the Curatorial Manager in identifying items appropriate for loan, accession, de-accession and display for upcoming exhibitions and programs.

• Create and maintain systems, policies and long-term plans for collections-related projects

• Maintain relationships with community partners, repositories, museums and other cultural institutions

• Process collections items as they are selected for display or loan including entering detailed, consistent, appropriate and accurate data into the Museum’s database, Past Perfect 5

• Perform routine inventories of collections on display and in storage areas, providing condition reports when necessary

• Manage Museum’s Digital Asset Management System (DAMS)

• Orchestrate orderly unpacking or packing of collections items as needed

• Develop plans to support access to the collection for scholars, artist, researchers, institutional and community partners

• Work with University of Illinois Richard J Daley Library Special Collections and University Archives staff when necessary for research and potential loans

• Secure and manage collections permissions, photographic and usage rights

• Supervise graduate students in collection tasks

• Conduct occasional collections workshops for staff, partners and University of Illinois Museum and Exhibition Studies students


• Completed Bachelor’s degree or equivalent, Master’s degree preferred

• 3-5 years of collections experience in a museum, library or archive

• Experience with Microsoft Suite, Adobe Suite and Past Perfect preferred, or similar collections management system

• Background in art history, museum studies, anthropology, library or archival studies.

• Demonstrated interest and enthusiasm in material culture, history, art and social justice

• Strong organization skills, attention to detail and ability to work independently

• Demonstrated experience in managing projects and community engagement

• Creative approach to thinking about collections work

• Candidate must be able to maneuver through narrow passageways, climb up/down stairs and move heavy collections objects with assistance.

• Grant writing experience preferred

The University of Illinois at Chicago is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans and individuals with disabilities are encouraged to apply. The University of Illinois may conduct background checks on all job candidates upon acceptance of a contingent offer. Background checks will be performed in compliance with the Fair Credit Reporting Act.

To apply visit the University of Illinois Jobs board:

Contact Info:
Ross Jordan
Job Type: Permanent
Location: Chicago