Campus Office Assistant
Position Title: Campus Office Assistant
Reports to: Campus Director
Location: Saugatuck, Michigan
Position Classification: Seasonal, Full Time, Non-Exempt
Revised February 2021
Ox-Bow School of Art is an 111-year old art school and artists’ residency. The Campus Office Assistant provides organizational and administrative support to our Saugatuck, MI office during our core summer class season. The Office Assistant works directly with the Campus Director and campus team to ensure an organized, cohesive working environment; provides general office support; supports operations of our store, The Ox-Shop, which has an on-site and an on-line presence; supports operations of Art on the Meadow day workshops; supports special events on campus; and takes and organizes photo documentation of campus happenings.
The Office Assistant is expected to build effective relationships with students, staff and faculty to gain their respect and trust, utilizing strong communication skills. This seasonal position will run from early-May through late-August, and the Office Assistant can either reside on campus or commute from a local residence.
ESSENTIAL DUTIES AND RESPONSIBILITIES
General Administrative Support
- Support office activities as necessary
- Field general calls and questions
- Maintain assigned office hours
- Help with Ox-Bow’s mail pickup when assigned
- Check and restock first aid kits and stations
- Oversee Ox-Shop sales, upkeep, organization and shipping
- Assist with check-in of new campus community members
- Know and communicate campus rules and protocols, including COVID-19 mitigation guidelines
- Other administrative support tasks as assigned by Campus Director
- Assist with campus events as assigned
- Other project- and event-based support as determined by the Campus Director; including but not limited to office, housekeeping, maintenance, and hospitality support
- Perform thorough photographic documentation of summer programs and activities, and edit, log and store these images in an organized manner
- Administer all operational aspects of the Art on the Meadow workshop program, including workshop set-up, registration, student check-ins, fielding questions, and communications with instructors
- Trained in basic first aid and CPR (Ox-Bow will assist in providing this training); previous CPR certification a plus
- Trained in emotional first aid (Ox-Bow will assist in getting this training)
- Know and communicate Ox-Bow’s emergency & COVID mitigation protocols
- Know and communicate campus rules and regulations
- Be familiar with the grounds and facilities
SPECIAL KNOWLEDGE AND QUALIFICATIONS
- Must have excellent people skills and enthusiasm for Ox-Bow’s mission
- Possess excellent communication skills
- Highly organized and reliable
- A savvy multi-tasker
- Familiarity with Google suite, Microsoft Office suite, and Creative Suite preferred
- Familiarity with camera equipment preferred
- Must be a team player, yet able to work independently
- Must be innovative, resourceful and patient; possessing a strong sense of integrity and optimism
- Previous experience in arts settings/passion for the arts preferred
- BA or BFA degree preferred
Working At Ox-Bow
Ox-Bow School of Art and Artists’ Residency, founded in 1910, offers a wide range of opportunities for artists at all stages of their careers. Our campus is nestled on a peninsular interdunal wetland in Saugatuck, MI. With programs that target degree-seeking students, professional artists and those new to the field, Ox-Bow builds a supportive frame in which artists can push their practices in new directions. Ox-Bow’s community is expansive and ever-evolving. Working at Ox-Bow is a unique experience. Our staff consists of both year-round and seasonal positions. Some staff live on campus during their working months, while others commute or work remotely both within the state of Michigan and beyond.
Working at Ox-Bow is working at the intersection of education, hospitality and culture. Together we seek to create a welcoming environment that nurtures the creative process while building community across generations, career stages, disciplines and identities. With over 100 years of arts education behind us, we have a vast community of alumni, including staff, students, resident artists, faculty, and community supporters, who love and care for Ox-Bow. Working at Ox-Bow is to become part of that community, and help sustain a historic non-profit arts organization for current and future generations of artists and art lovers.
At Ox-Bow we have a vision to be a place where a diverse mix of talented people want to come, lend their creativity, and work in support of an evolving, yet historic, art school. We pride ourselves on thinking and acting creatively, and recognize that part of what makes us a unique place for both our staff and students, is the talent and dedication of our employees.
Ox-Bow is committed to diversity and inclusion, we believe deeply in diversity of race, gender, sexual orientation, religion, ethnicity and national origin and work to reflect that in our classrooms, programming, faculty, staff and board.
Equal Opportunity Employment
Ox-Bow School of Art and Artists' Residency is committed to providing an inclusive and welcoming environment for its students, visitors, faculty, and staff, and to ensuring that educational and employment decisions are based on an individual’s abilities and qualifications. Ox-Bow does not tolerate unlawful discrimination based on race, color, sex, religion, national origin, disability, age, sexual orientation, gender identity, military or former military status, or any other status protected by federal, state or local law, in its programs and activities, public accommodations or employment practices.