Wed-Thu: 11AM-5PM | Fri-Sat: by advance appointment
Wed-Thu: 11AM-5PM | Fri-Sat: by advance appointment
Chicago Artists Coalition helps people connect with opportunities including calls for artists, jobs, grants, and art advising

Job

fullTime
Full-time ,
submitted by
TheConservationCenter

Bookkeeper

The Conservation Center is soliciting applicants to join the team as a Bookkeeper.

The Bookkeeper will perform various accounting, production scheduling, human resource, and administrative tasks. This is a detail-oriented role that requires excellent data entry, technology, and communication skills. The selected applicant is analytical, a problem solver, able to prioritize and manage their time.

RESPONSIBILITIES:

  • Review, enter, obtain approval, and pay all accounts payable transactions through QuickBooks.
  • Reconcile all credit card accounts and obtain supporting documentation to properly record in QuickBooks.
  • Process customer invoices and receivables in QuickBooks.
  • Enter all detailed customer production orders and workflow into Wrike, our project management software.
  • Manage staff timecard submissions and PTO requests.
  • Maintain files, including personnel, financial, and other data, in digital record-keeping systems with accuracy and discretion.
  • Assist executive management during staff recruitment process. Once new employees are hired, implement onboarding processes, including new hire paperwork, processing background screenings, and initiating benefit enrollment.
  • Maintain and update company policies, procedures, and training materials, and enforce company guidelines.
  • Maintain company software agreements and subscriptions.
  • Work with IT representatives to troubleshoot basic network issues.
  • Oversee third-party contracts and memberships with industry/trade partners, including restoration companies.
  • Oversee educational programs and memberships for staff.
  • Prepare reporting and presentations as assigned.
  • Monitor shared company e-mail inboxes, including HR, recruiting, and billing inbox.
  • Manage office supply stock and equipment. Order when necessary.
  • Provide ongoing administrative support to executive management.
  • Additional tasks, as assigned.

QUALIFICATIONS:

  • Bookkeeping knowledge is required.
  • A minimum of three years of experience in accounting, office administration and/or production scheduling is required.
  • Demonstrated problem solving and analytical skills.
  • Bachelor’s degree or equivalent experience is required.
  • Previous data entry experience working in QuickBooks and other Intuit platforms, Salesforce, and Wrike is strongly preferred. The ability to adapt to new software platforms is essential.
  • A high proficiency in Microsoft Excel is required. Experience with other Microsoft programs is highly preferred.
  • Must be comfortable working in a fast-paced team environment and managing shifting priorities. Willingness to adapt and take on new roles as needed is crucial.
  • Excellent writing skills, grammar, and syntax are required.
  • Must exhibit excellent communication, organizational, and time management skills, as well as the ability to multi-task and work within strict deadlines.
  • Superior accuracy and attention to detail are required.
  • A general interest in art conservation, art history, or fine art preferred.

This is a full-time position. Compensation will be commensurate with qualifications and experience. Benefits include medical and dental insurance, vacation pay, and a 401 (k) retirement plan. The Conservation Center is an equal opportunity and affirmative action employer. Interested candidates should submit a cover letter, resume, their salary requirements, and three professional references to recruiting@theconservationcenter.com. The Conservation Center is unable to sponsor candidates at this time; if applying from outside the US, a US work visa is required before applying. No phone calls, please.

Job Type: Permanent
Location: Chicago