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Theater ,
submitted by
McKenzie Wilkes

Advancement Coordinator

Writers Theatre

Position: Advancement Coordinator

Location: Glencoe/Chicago, IL (hybrid)

Department: Advancement

Classification: Full-Time

Reports to: Associate Director of Advancement and Managing Director, Strategy & Advancement

Salary: $40,000

About Writers Theatre

Writers Theatre (WT) is a nationally-recognized, award-winning theatre company located on the North Shore of Chicago with a pre-pandemic annual operating budget of $6.5 Million. Known for the consistent high quality and intimacy of its productions, WT is focused on the power of the written word and dedicated to the artists who bring that word to life. Having captivated audiences for years with its commitment to creating the most intimate theatrical experience possible, the theatre is now a major Chicagoland cultural destination with a national reputation for excellence, being called “America’s finest regional theater company” by The Wall Street Journal. Under the leadership of Executive Director Kathryn M. Lipuma and Interim Artistic Director Bobby Kennedy, the company is charting a path forward for its future.

Position Summary

The Advancement Coordinator supports all Advancement department fundraising efforts, with an emphasis on individual giving. As a proactive member of the team, the Advancement Coordinator plays a key role in implementing all departmental procedures, maintains donor database and contribution records, understands fundraising objectives and provides department support accordingly.

Primary Duties and Responsibilities

  • Directly responsible for all aspects of gift entry, processing and preferred donor recognition; maintains and updates donor records for continued accuracy and responsible for ongoing database integrity.
  • Maintains orderly file systems for all donors, which includes filing electronic solicitation letters, gift correspondence and copies of checks, and general correspondence.
  • Produces weekly financial reports for Advancement Department.
  • Works with Finance department to reconcile contributed income on a monthly basis, execute year-end statements for both the calendar and fiscal year, and ensure an accurate annual audit.
  • Tracks department expenses being paid through credit cards, check request, company account, etc.
  • Regular interaction with donors and Trustees, including answering questions and providing assistance through the Advancement department's general phone line and email, as well as in-person at special events.
  • Serves as secondary ticket concierge for VIPs along with Manager of Individual Giving & Donor Relations by fulfilling house seat orders and ensuring the best possible service for Trustees and major donors.
  • Coordinates and maintains inventory of all Advancement department print materials such as event invitations, print publications, thank-you notes, letterhead, envelopes, folders, etc.
  • Coordinates the departmental routing of content for institutional magazine (The Brief Chronicle) and program book for every production, compiling edits and input from all parties.
  • Coordinates and reviews the departmental routing of content for specific pages of the website, taking edits and input from all parties and making appropriate website updates on a monthly basis.
  • Provides support to solicitation mailings for the Director's Society and the Annual Fund.
  • Assists with events as needed, including day-of support. Some evening and weekend attendance and/or participation is required throughout the year for Board meetings, special events, artistic programs and productions.
  • Supports the department by creating agendas for departmental meetings, scheduling meetings, taking minutes, distributing itineraries and other duties as assigned.


  • 1-2 years of fundraising or office experience, arts or nonprofit preferred.
  • Strong interest in and passion for live theatre.
  • Flexibility, creativity and poise under pressure.
  • Superior organizational and time management skills.
  • Excellent written and verbal communication skills.
  • Ability to correctly assess priorities and meet deadlines.
  • Must be able to remain in a stationary position for periods of time while working at a computer, as well as move about inside the office and theatre buildings to access necessary materials and equipment.
  • Must be able to exchange accurate information both written and in-person with internal and external stakeholders.
  • Must be able to assess, identify, and make decisions about physical materials.

COVID Safety

WT requires proof of COVID-19 vaccination as a term of employment.

Commitment to Equity, Diversity, and Inclusion

WT is deeply committed to creating and sustaining an organizational culture that values equity, diversity, and inclusion, as well as promoting a safe, supportive, and collaborative work environment conducive to professional and personal growth. A successful candidate will share these values.

WT is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. Applicants from populations underrepresented in the theater field are strongly encouraged to apply. All qualified applications will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, familial status, sexual orientation, national origin, ability, or veteran status.

Please find more information on our culture and specific policies at the following links:

Benefits Include: medical, dental and disability insurance, vacation and other paid leave, a 403(b) retirement plan (with employer match) and medical and dependent care cafeteria plans

To Apply

Qualified and interested candidates should email a cover letter, resume and any salary requirements to No phone calls please. Want to help us improve our hiring process? Please include where you found this job posting when you email us your materials.

Contact Info:
Alexis Gilkes
Job Type: Permanent
Location: Glencoe, IL