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Arts administration ,
submitted by
Gianna Schuetz

Accounting Associate

Job Summary:

The Accounting Associate contributes to the work of Chicago Shakespeare Theater's fast-paced, multifaceted Finance Department by serving as the primary point person for CSTs accounts payable needs. This staff member is responsible for providing financial and administrative assistance to ensure effective, efficient, and accurate financial and administrative operations. Candidates must demonstrate the ability to be organized, to meet deadlines, and to go above and beyond to achieve desired outcomes. This role has the opportunity to operate under a hybrid work model allowing for some remote work.

Essential Duties and Responsibilities:

Includes the following. Other duties may be assigned.

Accounts Payable, Payroll and Other Disbursements:

  • Creates new and maintains current vendor files in the accounting system
  • Reviews all invoices for appropriate documentation and approval
  • Enters invoices into QuickBooks w/ appropriate general ledger account coding
  • Answers all vendor inquiries
  • Completes credit card transactions and distributes weekly accounts payable and payroll checks
  • Oversees administration of staff credit card and mobile phone accounts
  • Processes weekly accounts payable checks and payments
  • Follows up on aged outstanding checks

Revenue and Accounts Receivable:

  • Records daily cash receipts, including ticket sales and donations
  • Records invoices in accounting and monitors collections


  • Administers petty cash and stamp inventory
  • Monitors corporate credit cards and staff cell phone accounts
  • Compiles information and prepares misc. reports, as requested
  • Acts as a liaison between the Finance Department and other departments
  • Distributes Finance Department mail daily and maintains office supplies
  • Performs administrative tasks such as filing, copying, scanning & faxing documents

Reconciliations and General Ledger:

  • Prepares journal entries as outlined on the monthly close checklist
  • Prepares month end bank reconciliations (parking/transit/company mgr. accounts)
  • Ensures the accuracy of inventory within the general ledger through inventory counts and adjusting journal entries
  • Assists with the preparation of detailed departmental expense reports
  • Maintains schedules of licenses, fees, and taxes to track timing and spending
  • Files monthly sales tax returns


  • Assists with preparation of cash flow projections
  • Prepares "Other Prepaid" accounts schedule at year end
  • Prepares and distributes 1099's
  • Obtains certificates of insurance as needed
  • Assists with audit requests
  • Other duties as assigned by Director of Finance, Controller, and Assistant Controller

Job Qualifications:

  • Proven working experience in accounts payable preferred
  • Understanding of basic bookkeeping and accounts payable principles
  • Strong technical skills and experience with a Windows-based computer environment. Strong Excel skills.
  • Experience with QuickBooks preferred
  • Proactive and professional collaborator who is comfortable working with a variety of individuals, including colleagues and outside vendors
  • Ability to quickly gain a deep understanding of the Theater and apply that knowledge to day-to-day operations
  • Dynamite project management skills with the ability to anticipate project needs; exceptional attention to detail and organization skills; comfortable multi-tasking to produce high-quality work on tight deadlines.

Salary: $37,000-42,000

Job Type: Permanent
Location: Chicago, IL